Program Technician, Financial Aid

5 months ago

Porterville, United States Kern Community College District Full time

Basic Function

Under the direction of an assigned supervisor, identify, inform and recruit students eligible for college programs and services; assist in the coordination of an assigned program.

Representative Duties

Assist in the development of an assigned program’s goals and objectives; recommend policy changes and implementation procedures; prepare a variety of required reports related to the assigned program.

Gather a variety of data, including calculating salaries and fringe benefits, projected numbers of students to be served, and expenditures for a variety of individual college programs.

Identify eligible students; schedule and conduct individual or small group sessions with potential students; provide information and assistance to students regarding the assigned program; respond to inquiries; interpret and explain project policies and eligibility requirements.

Conduct workshops pertaining to job placement; interview students to determine sites for job placement.

Arrange and conduct campus tours and department visitations for interested students; maintain contact and perform follow-ups with recruited students; interpret placement tests for program eligibility purposes.

Provide orientation regarding the college to community groups, agencies and institutions; distribute information pertaining to college programs and services, including recruitment, enrollment and financial aid.

Assist in the completion of financial aid forms; monitor students through the financial aid process; monitor student academic progress for eligibility purposes.

Assist students in completing applications to four-year colleges and follow-up with the appropriate counselor.

Establish and maintain contacts with public agencies and service-area schools, both public and private; respond to written and verbal inquiries concerning the program.

Establish and maintain contact with public and private employment agencies; keep current with local hiring trends.

Assist in coordination of a variety of individual college programs.

Attend and participate in a variety of conferences and workshops related to the assigned program; drive a vehicle to various sites to establish and monitor job placement, perform outreach duties, and participate in job fairs and job placement seminars.

Provide training and work direction to student assistants as assigned.

Perform related duties as assigned. 

Minimum Qualifications

Any combination equivalent to:  
Associate degree with course work in behavioral science, business or a related field and two years of experience in a student services area.

LICENSES AND OTHER REQUIREMENTS:  
Possession of, or ability to obtain, a valid California driver's license.

Knowledge and Abilities

KNOWLEDGE OF:

Program rules, regulations and requirements.
Support services available at the college.
Financial aid functions and application procedures.
Recruitment strategies.
Job placement strategies.
Interviewing and advisement techniques.
Modern office practices, procedures and equipment.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Record-keeping techniques.
Budget preparation and control.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Operation of a computer terminal and data entry techniques.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Principles of training and providing work direction.

ABILITY TO :
Interpret, apply and explain policies, procedures, rules and regulations.
Determine program eligibility based on applications and supporting documentation.
Coordinate services and activities to recruit, retain and assist students.
Maintain current knowledge of program rules, regulations, requirements and restrictions.
Maintain records and prepare reports.
Communicate effectively both orally and in writing. Understand and follow oral and written instructions.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Complete work with many interruptions.
Plan and organize work.
Operate a variety of office machines including a computer.
Train and provide work direction to others.

SALARY RANGE $3,923.50 - $5,543.79monthly Maximum Entry Level Salary:   $4,122.12 monthly
 SPECIAL INSTRUCTIONS First Review of Applications:  Complete application packets will be accepted until the position is filled; but those received by  June 4 , 2024, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include: Completed Online Application for Employment form Current resume Letter of interest (Cover Letter) Copy of legible transcripts  List of five (5) professional references – Listed on application form

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree:  Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. 
 
 Note:  The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.


 The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.


Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection.

Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees.

For a detailed list of benefit eligibility please visit our
 

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