Accounts Payable Lead
1 month ago
Overview
Mission Veterinary Partners has an opportunity for an
Accounts Payable Lead to join our growing Accounting team
Mission Veterinary Partners (MVP) is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state, or local law. We embrace diversity and are committed to creating an inclusive environment for all employees.
Job Summary: The Accounts Payable Lead plays a pivotal role in managing the day-to-day operations of the accounts payable team. Their responsibilities encompass overseeing invoice processing, managing payments, leading the team, ensuring compliance, and contributing to process enhancements. This position would not entail the management of any direct reports. Local candidates will be required to work a hybrid schedule.
Travel required: None
Responsibilities
Essential Functions:
Payment Processing and Reconciliation:
Manage the AP payment cycle. This includes urgent payments, check runs, ACH payments, and initiating wire transfers Monitor and resolve uncashed checks with the team Reconcile accounts payable transactions, ensuring accuracy and timely completion. Monitor outstanding debits and credits and maintain a schedule for timely vendor payments. Manage the reversal and voiding of invoices Monitor vendors paid via check and potential for ACH; continue to push team to transitions vendors to ACHVendor Relations:
Act as a point of contact for vendor inquiries and address any payment-related issues. Collaborate with vendors to resolve disputes, discrepancies, and negotiate payment terms. Monitor National vendor statements and provide guidance to team on outstanding itemsSupervision and Team Support:
Provide comprehensive guidance and support to the accounts payable team members to enhance their performance and efficiency. This includes:Assisting team members in understanding and implementing best practices in reporting, such as accurate data collection, analysis, and presentation. Serving as a resource for resolving complex reporting issues or discrepancies that may arise. Assist in training new staff and ensure adherence to departmental procedures and policies. Collaborate with the Accounts Payable Manager to set goals and priorities for the team. Monitor PTO to ensure proper coverageReporting and Metrics:
Generate reports on accounts payable activities, such as aging reports and payment forecasts. Update and review weekly metrics identifying outliers based on historical data. Collaborate across team to address outliers and implement corrective actions as necessary. Ensure compliance with accounting principles, company policies, and regulatory requirements. Monitor contract reports and address aging utilities Assist in projects by preparing necessary documentation and responding to inquiries. Ensure payable upload of weekly Service Channel reporting is completed Systems Support
Process Improvement:
Identify opportunities to streamline accounts payable processes and suggest improvements. Participate in the implementation of new systems, procedures, and controls to enhance efficiency. Collaborate with team members to identify areas for improvement and develop strategies to address challenges Additional Functions:
Month End
Policies and Procedures
Invoice Processing and Verification:
Oversee the processing of invoices, ensuring accuracy and compliance with company policies. Review and verify invoices are processed with appropriate documentation and approval prior to payment. Resolve escalated discrepancies with invoices and issues related to payment.
Qualifications
Required Knowledge, Skills and Abilities:
Strong knowledge of AP principles, procedures, and best practices. Proficiency in MS Excel; Knowledge around basic functions and formulas, data validation, lookup and reference functions and data entry and formatting Excellent communication, organizational, and problem-solving skills. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Attention to detail and a commitment to maintaining accuracyPreferred Knowledge, Skills and Abilities:
Familiarity with relevant regulatory requirements such as tax regulations, Sarbanes-Oxley (SOX) compliance, and Generally Accepted Accounting Principles (GAAP). Experience with Sage IntacctRequired Education and Experience:
Proven experience of 5 years in accounts payable or related fieldPhysical Requirements:
Prolonged periods of sitting at a desk and working on a computer.Reasonable Accommodations
Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation in order to perform the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information.
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