Central Registration Clerk

TYPICAL WORK ACTIVITIES

Works directly with Spanish-speaking individuals; Reproduces and types (Spanish and English languages), from various sources including letters, bulletins, flyers, forms, and memoranda pertaining to the Central Registration Center. Receives callers and visitors, answers inquiries, and refers them to the proper Central Registration staff responsible for those areas. Answers telephone providing detailed information to callers. Opens, dates, sorts, distributes, and files documents and mail. Registers and identifies placement of new and transfer students into the Buffalo Public Schools with a thorough knowledge of all requirements: Prepares all incoming applications verifying data in the Student Information System, Special Education databases, Google Maps, and other information sources as instructed. -Enters all placement applications into the required system with accuracy and efficiency. -Reviews all documents required for school entrance including but not limited to; academic, discipline, custody, birth, immunization and residency documents. –Reviews all paperwork and appropriately directs potential Special Education and English Language Learner students to the appropriate offices. -Ability to identify potential McKinney Vento eligible students and Migrant Worker families based on documents completed by the parent and reviewed. -Extensive conversations are conducted with parents and guardians to determine appropriate student placement. If necessary, individual cases are referred to the Director, Supervisor, or Assistant Director of Student Placement and Registration. -Scans, enters and verifies all data entered into the student information system and all databases part of the registration and placement process. -Compiles, prepares, files and maintains records, reports, and other documents as requested; Tallies registration applications and maintains database of enrollment by school building, Special Education students, McKinney Vento eligible students, English Language Learners and Migrant workers and may be asked to submit information to appropriate supervisor and/or regulatory agency Sorts, indexes, and files applications, registrations, and other material alphabetically and/or numerically. -Assists school staff with regard to the student placement and registration process including but not limited to providing documentation and information relating to the registration and transfer of new and returning students. Inputs and retrieves data using a computer terminal; May operate copy machines, microfilm, simple computing and other office machines; May operate telephone switchboard (in both Spanish and English languages), and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment; May be required to open the building doors for callers to enter the building; Performs related duties as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of office terminology, procedures and equipment; Thorough knowledge of Business Arithmetic, Spanish and English; Clerical aptitude; Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy; Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, scanner and related office equipment; Ability to translate and speak the Spanish language fluently; Ability to understand and follow oral and written directions in both Spanish and English; Ability to establish an effective working relationship with parents/guardians, students, and school officials in both Spanish and English. Courtesy; Tact; Physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS

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Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, School Clerk, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist
(Spanish, Karen, Nepali, Somali, French or Burmese Speaking).

In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on the application.

NOTE: Applicants must pass the written examination and qualifying typing test at 35 wpm and translate a passage from English to Spanish Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpm administered by the City of Buffalo Civil Service, for examination purposes, will not be required to participate in another typing/keyboarding test.

Note: Candidates will only be allowed to participate in an examination and be approved or certified for appointment to departments where the rate of pay Registration Clerk is at a higher rate of pay than their current position, even if their title is listed above.

Open Competitive

(A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and one year of full-time experience where work involves the operation of an alpha numeric keyboard;

OR

(B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and  three years of full-time clerical experience where work involves the operation of an alpha numeric keyboard.

NOTE: Applicants must pass the written examination and translate a passage from English to Spanish.

Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment.

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