Training Program Coordinator

3 weeks ago

Aurora, United States University of Colorado Full time
Training Program Coordinator (Open Rank Entry to Senior)-33574University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Surgery – General Surgery

Job Title: Training Program Coordinator (Open Rank Entry to Senior)

Position #: 00796263 – Requisition #:33574

Job Summary:

The Department of Surgery, Office of Education Training Program Coordinator (1.0 FTE), hereinafter referred to as the coordinator, under direction from the General Surgery Education Manager, is primarily responsible for coordinating the training programs for the General Surgery Residency program.Coordination encompasses the recruitment processes, curriculum, schedules, business activities, finances, budget, and policies and procedures.The coordinator provides essential communication and networking for the effective functioning of a surgical training program. The coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, the University of Colorado Denver, and the University of Colorado. An employee in this position can be terminated at any time without notice, and severance pay may not be provided.

Key Responsibilities:

Specific duties and responsibilities of the coordinator may include, but are not limited to, the following: Trainee Recruitment:Manages all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program, in hard copy and online versions, as appropriate. Fields prospective trainee information requests primarily by e¬mail and phone. Establishes interview days for candidates. Coordinates faculty interviewers, space, meals, transportation, and, in some cases, housing and other needs for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the online system. Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serves as the data processes for the Trainee. Manages ERAS, the online applicant recruitment tool, used as the mandatory resident "match" mechanism. Manages on-call schedule (Amion or Qgenda), the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub, the software required by the GME office for resident reporting. Manages hard copy and electronic files of trainees who enter or leave the program and responds to all requests for confirmation of training or letters of reference. Prepares reports for the Divisions or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits, or others, as requested. Manage and maintain the related education pages of the Surgery website. Develop and maintain Excel spreadsheets for reporting purposes. Develop and maintain PowerPoint presentations as required by the division. Provide administrative and clerical support to the Director of Education and faculty. Manages all funds related to the training programs, whether those funds originate from hospital support of trainees and the training program, GME support, departmental support, grants and contracts, gift funds, or other sources. Prepares budgets and controls/monitors revenue and expenditure activity for each source of funds. Administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the National Residency Review Committee. Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), The Children’s Hospital (TCH), the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC) and others. Serves as a member of the Academic Council and The Resident Research Committee and represents the programs on task forces and committees as requested by the Director of Education and the Program Directors. Attends and may be the coordinator of related meetings and functions or other educational meetings for the related Divisions, including faculty meetings, M&Ms, or educational conferences or courses.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 to 3 days per week on campus and as needed for in-person meetings.

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