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Procurement Specialist
5 days ago
Come Join the City of Bellevue
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
Job Summary
The City of Bellevue is looking for a Procurement Specialist to be part of the Finance and Asset Management department. This position will be responsible for the administration of procurement processes including both pre and post-award functions that include specification review, solicitation planning, advertisement, solicitation receiving, bid opening, evaluation and determination of successful bidder, award, retainage, amendments/change order processing, contract development, and closeout.
At the City of Bellevue you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability, and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. It's what makes The City of Bellevue an exciting place to work, live, and explore.
Essential Duties and Responsibilities
Advise customers/clients on procurement requirements and strategize to facilitate and expedite the procurement process, requiring critical thinking and analysis. Responsible for overseeing the development and preparation of complex procurement processes, including evaluation criteria, responsibility and qualification criteria, contract terms and conditions, insurance, and retainage/bond requirements. Provide guidance to department staff on procurement objectives in terms of solicitation schedule, proper procurement procedures such as evaluation of bid or proposal irregularities, protests, contractor inquiries, prevailing wage, Title VI requirements, OWMBE requirements and federal grant requirements. Assist in the procurement process by processing quotes, requisitions, preparing and publishing solicitations, scheduling solicitation openings, coordinating or leading pre-solicitation conferences, reviewing and analyzing contracts, routing contracts for approval and execution, monitoring vendor performance and mitigating claims and disputes. Review solicitation and contract documents for compliance with state and local laws, policies, procedures, and other legal requirements associated with public bidding and contracting. Support and promote vendor participation in procurement processes, encourage OWMBE and small business participation, conduct outreach efforts and training to vendor community, Act as a liaison with department staff, contractors, vendors, and the general public Provide research and guidance regarding procurement, mediating and resolving contractual issues, offering solutions to problems, soliciting new vendors, facilitating meetings, and partnering to find solutions. Monitor and keep apprised of legislative updates pertaining to procurement Make recommendations for improvements and updates Maintain vendor contacts, handles adjustments to purchase orders for changes in materials and/or price adjustments and carries out follow-up procedures to expedite or coordinate deliveries. Oversees city surplus program to ensure proper disposal and sale of city assets. Respond to Public Records Requests Manage and update procurement related policy and procedure documents, including but not limited to:Job aids and How-To’sProcess documentationProcess checklistsForms and Templates Supervision Received & Exercised:Works under the supervision of the Procurement Assistant Manager (Finance & Asset Management Department). No formal supervisory responsibilities.
Qualifications
This position is expected to be fully competent in the City's core competencies for all employees as well as Department Core Competencies. All competencies identified for this position are listed below:
Graduation from an accredited two-year college or university with a degree in accounting, business, or related field. Two or more years of responsible related experience. Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Physical Demands:
HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.
CONDITIONS OF EMPLOYMENT
All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas. All positions the completion of references checks, including at least one prior supervisor. Some positions may require completion of a criminal background check prior to start employment Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The five essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: exceptional public service, stewardship, commitment to employees, integrity, innovation and diversity, equity & inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.
Have we piqued your interest yet? Come join our team
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