PA to Heads of Service, Primary Community
2 months ago
Job summary
Are you an experienced PA/Administrator with excellent organisational and communication skills?
Do you thrive in a busy environment where you will be encouraged to work autonomously using your own initiative?
An excellent opportunity has arisen for a Personal Assistant to work with the Senior Management Team for Primary, Community and Dental Services.
Main duties of the job
We are looking for someone who likes to be busy, works well in a team, and is able to communicate well with staff and members of the public. You will be an effective and experienced administrator, comfortable with using your own initiative.
Our administration team provides diary management, sets up meetings and events, manages papers for meetings and takes minutes. We are also the first port of call for the senior management team.
We are a friendly team, the office is busy, and the work is interesting and varied. You will be working with a number of senior managers, helping our staff to provide the best care to patients.
We offer excellent support, training and good development opportunities. The office is based in Abingdon Community Hospital.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
Excellent opportunities for career progression Access to tailored individual and Trust wide learning and development 27 days annual leave, plus bank holidays, rising to 33 days with continuous service NHS Discount across a wide range of shops, restaurants and retailers Competitive pension scheme Lease car scheme Cycle to work scheme Employee Assistance Programme Mental Health First Aiders Staff networking and support groups hosted by our Equality, Diversity & Inclusion team Job description
Job responsibilities
What we need from you
Excellent communication skills Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service Be compassionate, caring and creative with excellent communication skillsPlease review the attached job description and person specification for a full overview of the role responsibilities
Person Specification
Job Related Aptitude and Skills
Essential
Confident to communicate with internal and external contacts Excellent verbal and written communication skills. The ability to prioritise, multitask and work under pressure
Knowledge & Experience
Essential
Substantial experience working as a PA/secretary at Director or senior manager level a Understanding of confidentiality and data protection Demonstrable experience of dealing with matters of a highly sensitive nature in a competent and aware manner Experience of drafting/preparing letters on behalf of senior staff
Desirable
Project Management Training
Qualifications
Essential
Professional Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or Senior Manager level and delivering the key result areas described in the job description Qualified to GCSE standard, including English language-
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