Registrar - High School

4 weeks ago

Corpus Christi, United States Corpus Christi Independent School District Full time

QUALIFICATIONS:

Education/Certification Required :

High school graduate or equivalent

Experience Required :

One year general office work using technology-based applications

Personal Qualifications :

High level of interpersonal skills in meeting the public Relates positively to others Communicates effectively in oral and written form Able to work independently with little or no supervision Organized and dependable

Professional Skills and Knowledge :

Able to effectively complete multiple tasks Basic level of technology proficiency Data entry, typing, filing, and office machine operation Knowledge of District attendance procedures, Board Policy, Texas Education Agency rules regarding attendance PEIMS reporting, Academic Achievement Record and Family Educational Rights Privacy Act (FERPA)

Technology Proficiency : Level 1 -Basic:

Computer operations Word processing Data entry Archiving E-mail Use of job-related student and/or financial management systems FUNCTION: The Registrar - High School, duties include registering students, processing student withdrawals, maintaining a daily tally of student enrollment, processing grade changes, maintaining records of teacher's classes by grade and by period, transcript generation, and leaver documentation. MAJOR RESPONSIBILITIES & REQUIREMENTS: Organizes office routines and maintains files necessary to the performance of duties Enters data on student enrollment and withdrawals in accordance with District policy and in compliance with PEIMS reporting standards –Maintains documentation supporting leaver accounting and course transcript accounting. Works well with students, teachers and general public in reporting student information Secures student information necessary to keep census records up to date, and make periodic reports to the Census Office Maintains student's permanent records by verifying required subjects taken and the numbers of credits earned Corresponds with other schools and institutions, requesting and providing information necessary to keep permanent records up to date Assists with data entry for leaver codes, student grades, student schedules, and transcript generation Orders diplomas and verifies graduates; responsible for the lineup of graduates for the graduation ceremony (high school only) Processes and mail transcripts for current and former students to colleges, universities, etc. Works closely with campus/assistant registrar, attendance officers, probation officers, and court system Transcribes and inputs transcripts for students new to the District Processes student records to and from schools when student withdraws from or transfers within the District Distributes progress reports and report cards Serves as liaison between parents and teachers and works closely with parents to facilitate the filling out of necessary forms Perform other job-related duties as assigned by the principal Verifies Rank in Class Maintains Student Error Reports Run and create reports as needed by administrator(s), teachers/coaches, such as UIL reports Ensure all teachers have posted grades for progress reports and report cards Posting Del Mar College dual credit, distance learning, Tx Tech credit by exam and PE equivalency to student records, NCAA Weighted Class Requirements Scans all students records to TREX Has basic knowledge of legal documents such as power of attorney, etc. Provides verification of student attendance/enrollment to various government entities Ensure student files have transcript and state assessment test supplemental pages Submit audit requests, tracking forms and stub codes to PEIMS office Working Conditions: Ability to receive information and/or instruction from internal/external customers through spoken/written expression. Ability to manipulate tools/equipment/keyboards. Ability to convey information and/or instruction to internal/external customers through spoken/written expression. Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day. Ability to see detailed information, naturally or with correction. Ability to work summer hours Ability to work summer graduation REPORTS TO/SUPERVISES: Principal

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