Assistant Operations Manager

3 weeks ago

Leesburg, United States Yudrio, Inc Full time
Role Description:Yudrio is seeking an Assistant Operations Manager to join our team. We are looking for an enthusiastic self-starter who can meet deadlines in a fast-paced environment. The successful candidate will report directly to the Operations Manager and fulfill the Manager’s duties in their absence. The Assistant Manager will work with other department managers and their staff to ensure that administrative tasks are completed and the business functions efficiently. We are looking for someone who is always looking for ways to help out, improve processes, and figure things out for themselves as much as possible. Experience and comfort with technology is a requirement. Tasks such as working in Excel, converting .docs to PDFs and editing PDFs are already common knowledge.
This is a part-time role and the preferred schedule is 10:00 am - 4:00 pm Monday through Friday, however, we can be flexible. At Yudrio we are seeking talented people that have an unparalleled ability to be their absolute best. This is a unique opportunity to help a small business grow that comes with tremendous benefits
Role Responsibilities:
  • Acting as second-in-command to the manager, and taking care of all duties in their absence.
  • Perform administrative duties and assist/train receptionists and administrative team.
  • Assisting the Manager with operational issues.
  • Scheduling meetings and team building sessions as required.
  • Promptly answering the questions of staff and executives.
  • Assist manager in preparing for meeting with top executives.
  • Attend meetings with top executives and take meeting minutes.
  • Providing excellent customer service and maintaining relationships with clients.
  • Preparing and filing forms and other documents.
  • Assisting with recruitment and onboarding processes.
  • Taking inventory and ordering office supplies as needed.
  • Analyzing all operations and forwarding suggestions for improvement to the Manager.

Required Skills:
  • Ability to handle many complex and time-sensitive projects simultaneously.
  • Must work well under deadline pressure; detailed-oriented, adaptable and accepting of abrupt change and unforeseen challenges.
  • Ability to drive projects from initiation to completion independently.
  • Outstanding attention to detail.
  • Strong oral and written communications skills including the ability to communicate independently with external partners and senior management.
  • Proficiency in Microsoft Suite including Word, Excel, Teams, SharePoint, and Outlook.
  • Knowledge of internal systems a plus (e.g. HubSpot, Teams, ClickUp).

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