Floating Community Manager

Shea Properties – Find Awesome.

Shea Properties is always looking for talented people who are interested in beginning or continuing their careers in real estate. With a portfolio that includes 11,200 apartment units and 6 million square feet of commercial space in California, Colorado and Washington—and an amazing pipeline of future projects—Shea Properties can help you find your awesome. Our associates love the collaborative, supportive, family-friendly work environment. Our leadership team encourages input at all levels and embodies Shea’s Core Values of Honesty and Integrity, Respect for Others, Teamwork and Competitive Spirit. 

Description

The Floating Community Manager’s primary focus is to ensure that revenue and profit targets are met, outstanding service levels are provided and asset value is protected and enhanced. The Floating Community Manager is responsible for the successful day-to-day management of the property and will lead, guide and motivate property staff and monitor performance and results. 

The Floating Community Manager will ensure that all property staff comply with company employment and safety practices and local and federal laws and regulations. The Floating Community Manager will promote a strong service culture and successful teamwork. The Floating Community Manager will strive to achieve the goals of Shea Apartment Communities and maximize the return on the owner’s investment. Regional Managers will assign other duties as necessary. The Pay range for this position is $35.19 - $41.83/hour and the Floating Community Manager is also eligible to participate in the office Sales Bonus, Club Shea Program and the discretionary annual bonus plan. JF Shea offers a competitive benefit package including PTO, paid holidays, medical, dental, vision, 401K, disability, life insurance, discounted apartment (based on availability), monthly auto allowance and cell phone allowance.

The ­­­­­­­­ Floating Community Manager, as with all Shea team members, is expected to conduct himself / herself in a professional manner that is consistent with Shea Core Values and the Business Ethics, Employee Conduct and Confidentiality policy.

Job Duties

Supervise and provide leadership, support and direction to the staff and team of floating associates. Resolve associate related issues and support team cohesiveness with positive and open communication.

Ensure leasing team and floating leasing team is productive and successfully meeting/exceeding leasing targets. Review Leasing Fundamentals and all aspects of the sales process, LTS, Yieldstar, and Vaultware and report to the Regional Manager. 

Identify training needs and mentors; ensure new hires receive the appropriate mentoring for onsite and floating teams, development and onboarding. Help identify training ambassadors that assist in the onboarding process.

Assist in the recruitment and hiring of all property positions onsite and the floating team and mentor new team members.

Assist in the recruitment and hiring of all positions onsite and floating and ensure new associates make a successful transition into the organization.

Conduct a successful morning lineup and ensure all team members have the information they need to effectively perform their jobs.

Ensure daily process chart is created and followed.

Ensure leasing team and floating team are receiving timely and meaningful feedback and direction. Listen to calls, provide encouragement and recognition and review and sign-off on Leasing Fundamentals weekly. 

Conduct effective Monthly Staff and Safety Meetings as well as scheduling Monthly floating team meetings

Attend monthly CM meetings.

Review Yieldstar pricing each morning and submit recommendations.

Review work orders call back and warm calls.

Supervise the review and approval of all applications for move-ins in a fair and consistent manner in accordance with Fair Housing requirements and Shea Apartment Communities’ policy. Oversee the maintenance and archival of resident files.

Through regular property walk inspections and follow-up, oversee the physical condition and appearance of the property and strive to enhance the value of the apartment community by maintaining a hazard-free environment, while considering the best interests of the community. Conduct bi-monthly audits office audits and monthly exterior property inspections.

Prepare annual budgets. Develop and administer the capital and operating budgets for the property. Complete monthly variance reports in an accurate and timely manner. Complete monthly revenue and expense re-projects.

Supervise the daily opening of the leasing office and inspection of models, market window, and “rent ready” vacants to ensure they are presentable in accordance to established standards. Maintain office in a professional manner.

In conjunction with the Regional Manager and Marketing Department, develop, implement and maintain a comprehensive marketing plan for the property. Prepare reports identifying competition rental rates, concessions, promotions and property changes. As directed, conduct off-site marketing to provide area businesses with information and increase traffic and occupancy. 

Coordinate site advertising with Marketing Department and Regional Manager. Continually review and monitor advertising accuracy and productivity.

As directed, “shop” competition to determine sales technique, strategy and merchandising. Report findings to Regional Manager and share information with on-site staff.

Ensure resident service satisfaction targets are met and design and implement resident retention programs in accordance with Shea Apartment Communities goals. 

Administer the Lease Renewal program.

Resolve resident complaints and direct complaints to the Regional Manager when appropriate.

Complete and approve Purchase Orders in accordance with company policy and procedures.

Manage the rent collection process in a timely manner and implement the legal process adhering to established standards and procedures. Supervise the control of delinquency and collection of funds. Ensure integrity of reports and processing of all legal notices (3 Day, Covenant or Quit or 30 and 60 days) in accordance with State Code and policy and procedure.

Manage monthly third-party billing reports and delinquency control.

Initiate or ensure the initiation of all necessary evictions, preparing copies, and forwarding all appropriate paperwork for legal evictions, or other legal proceedings, ensuring all eviction and legal proceedings are followed through to completion.

Ensure accuracy of resident move-out accounting summaries utilizing the Statement of Deposit report within the time frame designated by existing Code. Consistently audit vendor bills for services in order to be fair and consistent to resident while achieving maximum performance and value from vendor. Approve and code invoices in Avid on a daily basis.

Ensure insurance and contract requirements are met on vendors in accordance with Shea Apartment Communities policy. 

Maintain proper accounting of all petty cash and special event funds.

Participate in staff selection process for onsite and the floating team. Recruit, hire, and train all on-site and floating staff members under the approval and direction of the Regional Manager and Regional Support Manager.

Supervise and provide support and direction to the staff. Resolve associate related issues and support team building with positive and open communication.

Prepare annual reviews and develop bonus goals and objectives.

Support and motivate staff to participate in company sponsored classes and training. Ensure compliance with all mandatory training.

Support industry networking and encourage direct reports to participate in industry association functions.

Oversee and/or conduct effective weekly sales “Leasing Fundamentals” meetings.

Conduct monthly goal meetings with individual associates and provide feedback and direction.

Attend required Fair Housing Training (annually), Harassment Training (every 18 months) and other required classes and training programs.

Perform other duties as assigned. Actual job duties and responsibilities may vary depending on the size of the community.

Handle on-call duties, per policy and schedule for property.

Technical/Professional Knowledge (Knowledge/Skills, Education, and Experience)

Effective oral and written communication skills; ability to give clear direction and respond to inquiries. Must be able to speak effectively before groups of customers or associates of the organization. 

Effective sales and sales management skills.

Understand accounting principles and budget process. Ability to read and interpret numerical information.

Understand marketing concepts; ability to analyze data and write reports.

Outstanding customer service skills and experience required in at least one of the following industries: property management, hospitality, retail, or real estate. 

Possess management skills including supervisory, planning, organizing, and coordinating tasks. 

Negotiate and resolve conflicts. 

Proficient with Microsoft Office products (Word/Excel/Outlook) and Yardi preferred.

Prior experience supervising, training, coaching, counseling, developing, motivating, interviewing, hiring, terminating; ability to effectively lead by example.

High School Diploma or equivalent required. Two or four-year college degree preferred. CCRM, ARM, or CAM designation(s) preferred.

Minimum two to five years property management experience – depending on number of units. 

Work Environment

The Floating Community Manager works on-site at an apartment community and interfaces with external/internal customers, residents, and vendors on a regular basis as well as being available to manager the team of floating associates. The Floating Community Manager reports to the Regional Support Manager. The position work schedule varies depending on the property. Hours are usually scheduled from 9 a.m. – 6 p.m.; however, office staff is expected to report at 8:50 a.m. for staff line-up. Saturday and/or Sunday work schedule may be required depending on property occupancy. The Floating Community Manager should be flexible and readily available depending on the needs of the property. Must be able to travel, if needed, 10-25% of the time. Must have reliable transportation to work at different locations based on assignment for the day.

Physical Requirements

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands, reach with hands and arms, stoop, kneel, talk, hear, and use a telephone and personal computer. May be required to lift and/or move up to 25 pounds. Must be able to occasionally drive during the course of work.

Shea Properties is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

EOE/M/F/D/V

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