Fiscal Secretary Transportation

NATURE OF WORK:

This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The work is performed under the direction of the Director of Transportation.

ESSENTIAL FUNCTIONS:

Prepares and distributes correspondence, bulletins, reports, newsletters, brochures, agendas, forms, etc., as required and maintains appropriate files; Coordinates and communicates with various departments and schools; Communicate with parents, staff, bus drivers, bus contractors and other necessary parties in a calm and respectable manner; Schedules appointments and arranges conferences; and Reports to work daily and on time. 

DUTIES AND RESPONSIBILITIES:

Provides and updates the director with important items such as budget reports; Prepares budget transfers for the director; Handles payroll and leave forms for Board of Education bus drivers, bus attendants and transportation staff; Works with Board of Education bus drivers and attendants to make sure they have all necessary supplies including cell phones and cleaning products; Assists with securing substitute Board of Education drivers and attendants when necessary; Handles and processes invoices for Department of Transportation purchases; Coordinates the purchasing of office equipment and supplies; Controls access to transportation credit cards and keys; Handles insurance paperwork for all St. Mary's County Public School buses and all Board of Education-owned vehicles; Arranges meetings and prepares paperwork for the Accident Review Committee; Fills out and submits work orders for the Department of Transportation; Contacts Naval Base and coordinates obtaining passes for school bus drivers; Works with local news stations to secure weather codes; Prepares memos and letters at the direction of the director; Updates and organizes files and folders such as Board of Education policies and regulations; and Assist with other general office duties as needed. 

QUALIFICATIONS:

Graduation from high school (or GED), required; Three years of secretarial or general office experience OR an Associate’s degree (or higher degree) in accounting required; Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment); Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for the purpose of consideration of employment with St. Mary’s County Public Schools will be required in this fiduciary position; Demonstrated experience and training that would provide the following knowledge, abilities, and skills:

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven hour employees – Range 15.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

The Board of Education reserves the right to reject any or all applicants, re-advertise and/or withdraw the positions.

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.

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