Department Assistant, QE9646

3 weeks ago

Sioux Falls, United States University of South Dakota Full time

Posting Text

The Center for Disabilities is looking for a department assistant to support the Center for Disabilities and its diverse portfolio of work. Successful candidates must have the ability to work in a fast paced environment with strong organizational skills. Must have the ability to juggle multiple projects, have solid administrative skills including the ability to write, speak and interact clearly and professionally, a strong sense of urgency and problem solving skills. Must be computer savvy and proficient in Microsoft Outlook, Word and Excel. Experience working with persons with disabilities would be a plus. Funding for this position is secured through grants. Continuation within the position is contingent on performance and funding availability.
Duties Include: Provide administrative support to staff, including directors, researchers, and program coordinators. Manage departmental correspondence, including emails, phone calls, and mail distribution. Assist in scheduling meetings, appointments, and conference calls for staff members. Prepare and distribute meeting agendas, materials, and minutes as needed. Maintain and update departmental databases, records, and filing systems. Assist with the organization and coordination of departmental events, workshops, and training sessions. Manage office supplies inventory and place orders as needed. Assist with the preparation and processing of departmental budgets and financial documents. Coordinate travel arrangements and accommodations for staff attending conferences or events. Serve as a liaison between staff and other departments, external partners, and community organizations. Conduct research and gather information as assigned by department leadership. Perform other administrative tasks and duties as assigned to support the overall functioning of the Center. Knowledge and Skills: Previous experience in administrative support roles is advantageous. Excellent organizational and time management skills. Think critically, be solution-oriented, and anticipate needed support. Strong attention to detail and accuracy in work. Proficiency in Microsoft Office Suite and other relevant software applications. Excellent communication and interpersonal skills. Ability to work independently and collaboratively in a team environment. Knowledge or interest in developmental disabilities research or advocacy is a plus. Ability to maintain confidentiality and handle sensitive information with discretion.

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