Business Specialist III

Job Title: Specialist Wage/Hour Status: Non-Exempt

Job Role: Business III Funding Source: Local

Pay Grade: PR 8

Department/School: Facility Services

Function: Business

Reports to: Executive Director of Facility Services HR Date Approved: May 2021

HR Date Revised: April 2024

SUMMARY:

Work under minimum supervision to provide advanced clerical services to the Executive Director of Facility Services. Handle confidential information and engage in frequent contact with all levels of District employees, outside agencies, and the general public.

Provide support for daily Facility Services operations. Handle routine Facility Services inquiries and provide responsive and knowledgeable assistance to employees. Receives, processes, and maintains files and records for administrative applicants and employees of the District.

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement. Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups. Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

MAJOR RESPONSIBILITIES AND DUTIES

Facility Services Support

Provide administrative and secretarial support to the Executive Director of Facility Services. Handle routine inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors.  Schedule meetings and conference rooms and prepare agendas as requested; attend meetings as assigned for the purpose of taking minutes and gathering information required to perform functions. Process personnel time records including leave requests and reports; compile, review, and verify time records and calendars for department. Maintain physical and computerized departmental documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance. Answer incoming calls, take reliable messages, and route to appropriate staff. Serve as liaison with internal and external parties; respond to public concerns and complaints; provide information and direction and facilitate communication among parties to resolve issues. Maintain a schedule of meetings and appointments for the assigned function lead. Maintain inventories of departmental supplies and materials; order supplies as needed. Work on special assignments, projects, and programs as directed. Coordinate departmental activities as directed.

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