HR Representative

3 weeks ago

Humboldt County, United States The California State University Full time

HR Representative

(Internal Only)

Department of Human Resources
Job #538561
Close Date: Thursday, June 6, 2024

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #538561) Administrative Support Assistant II, HR Representative, Salary Range: $3,505 - $5,159 monthly. Hiring Range: $3,505 - $4,206 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Human Resources. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at . Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

Position Summary:

The HR Representative supports a variety of human resources initiatives and serves as the first point of contact for students, employees, managers, and prospective employees. Receiving lead work direction from the Office Coordinator, this position provides support to the department by guiding employees through the on- and off-boarding processes, following up with current employees, and performing administrative tasks in support of various specialized functions.

Key Responsibilities:

Human Resources Support: - 30%

Ensures a friendly, responsive experience to callers and visitors. Responds to phone inquiries and greets department visitors. Responds to benefits questions, assists with benefit enrollment, document collection, and escalates issues to the assigned HR Generalist. Responds to recruitment questions and escalates issues to the assigned HR Partner. Responds to classification and compensation questions, document collection, and escalates issues to the comp & class team. Orders background checks for student assistants and elsewhere as needed. Trains Peoplesoft users in various self-service transactions. Occasionally assists employees with transactions. Processes internal transfers and communications.

Office Support – 30%

Performing standard clerical and secretarial work such as processing standard and electronic mail; preparing and composing correspondence, reports, and other documents; creating and maintaining standard and electronic records and files and recordkeeping systems; arranging meetings and events; troubleshooting office technology problems and systems; and performing other general office support and maintenance activities.

Onboarding Support – 35%

Performs data entry or verifies data in the human resources information system (Peoplesoft). Tracks receipt of new employee paperwork. Processes I-9 employment eligibility verification. Schedules and supports employee orientation. Guides new employees through their week one checklist. Responds to questions about mandatory training.

Other duties as assigned – 5%

Knowledge, Skills, and Abilities Associated with this Position Include:

Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds.

Minimum Qualifications:

Entry to this classification requires:

Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation. An ability to understand standard office procedures. An ability to operate standard office equipment. An ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications:

Experience working at a university in an office setting. Experience working with PeopleSoft software. Experience working in Human Resources or related field.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 . on Thursday, June 6, 2024.

Any inquiries about this recruitment can be directed to

and any questions you have may be submitted to

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