Staff Accountant

2 days ago

Elgin, United States Judson University Full time

JOB SUMMARY: The Staff Accountant - Accounts Payable ensures efficient and accurate cash disbursements for the university while maintaining strong vendor relationships and collaborating with internal departments. This role involves managing the university's credit card program, including compliance and usage oversight, as well as performing reconciliations of general ledger (GL) accounts to ensure accuracy and compliance. Effective use of Stampli AP automation services is required to streamline accounts payable processes, maintain accurate records, and support timely financial reporting.


JOB REQUIREMENTS:


Education: Four-year college degree


Experience: One to three years


Skills: Knowledge of Accounts Payable and accounting procedures and working with purchase orders, accuracy, attention to detail, people skills, accounting and computer skills Excel highly recommended.


Travel: Occasionally


Other: Commitment to and ability to work within the framework of a Christian-based institution, supporting its mission and values.


SUPERVISORY RESPONSIBILITIES:

One part-time student worker


ESSENTIAL JOB FUNCTIONS:

  • AP Automation Management: Monitor Stampli AP automation processes, including expense coding, approvals, and invoice matching against purchase orders.
  • Invoice and Payment Processing: Distribute and track invoices for approval. Process weekly payment runs, ensuring accuracy and compliance.
  • Vendor Management: Maintain accurate vendor profiles, including tax and payment information.
  • Compliance and Reporting: Prepare 1099s for independent contractors. Verify employee expense reports and prepare summaries for payroll.
  • General Ledger Support: Perform reconciliations for AP, accrued expenses, and employee reimbursement accounts.
  • Credit Card Program Oversight: Monitor compliance and usage of the university's credit card program.
  • Cash Flow Assistance: Support the preparation of weekly and monthly cash flow reports.
  • Audit Support: Provide documentation and reconciliations for the annual audit.
  • Data and Insights: Generate transaction and financial reports for internal departments as needed.
  • Other Duties: Perform additional responsibilities necessary for the smooth operation of the university.

EQUIPMENT USED:

Office equipment: computer, printer, copier, telephone, calculator.

Software: Stampli AP automation platform, accounting software, and Microsoft Office Suite.



EXTERNAL CONTACTS:

  • Vendors

INTERNAL CONTACTS:

  • All Judson departments, particularly Athletics, Architecture, Music, Advertising, and Academic Affairs

COMPETENCIES:

  • Customer service
  • Interpersonal skills
  • Delegation
  • Ethics
  • Quality

Applicant will need to do a Background check

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