Sterile Processing Instrument Coordinator

1 month ago

Louisville, United States UofL Health Full time

Job Summary

To assist in providing the highest quality patient care, by maintaining a consistent level of instrument inventory, maintaining the instrument tracking system, collecting data and generating reports to streamline processes. Additional duties could include helping sterile processing techs in the daily functions of the department when needed.

The Sterile Processing Database Coordinator responsibilities include, but are not limited to: ordering supplies/instruments for the department, responsible for maintaining any and all parts of the instrument tracking system on a daily basis which could include but are not limited to: building new count sheets, adding/removing staff from the system adding peel pack inventory, auditing and maintaining current count sheets, updating storage locations, cataloging, organization, and photo capturing of instrumentation. Works hand in hand with SPD Instrument Coordinator and OR Coordinators on instrument optimization and any other needs that might arise. Daily work area assignments: assisting Sterile Processing Manager as needed; assisting with performance improvement activities for the department. Provides support, training, and communication in accordance with the department of Health, AAMI, AORN, and CDC guidelines standards and facilities goals and policies. Supports employees in regard to sterilization processes within all set standards and regulations.

Responsibilities

1. Helps purchases and maintain inventory levels for supplies and instrumentation as needed; Maintains the instrument tracking system. Helps order new instrumentation
Maintains and replenishes implant stock and unsterile backup stock
Helps order ancillary items associated with instrumentation (e.g. rigid containers, tags, stringers, etc.) Works closely with SPD and OR leadership to properly utilize and maintain the instrument tracking system; emphasizes standardization and organization within this system.

2. Creates and maintains an organized work area that facilitates the efficient receiving, storage, and of supplies/instruments. Assists with the instrument optimization, standardization, and integration of surgical assets.

3. Responsible for maintaining any and all parts of the instrument tracking system on a daily basis which could include but are not limited to: building new count sheets, adding/removing staff from the system adding peel pack inventory, auditing and maintaining current count sheets, updating storage locations, cataloging, organization, and photo capturing of instrumentation. Works hand in hand with Instrument Coordinator and OR Coordinators on instrument optimization and any other needs that might arise.

4. Collaborates with leadership on process improvement. Must have the ability to pull reports, collection of data, generate graphs, spreadsheets, or any other form of recording to help improve efficiencies and streamline processes.

5. Serves as a reliable and courteous point of communication for SPD staff, OR staff, and vendors. Works closely with OR leadership, serving as a liaison between the departments, ensuring that needs are met within the bounds of the overall joint clinical and materials management strategy. Coordinates communication among SPD staff, OR staff, vendor reps, and repair reps with respect to the purchase and maintenance of instrument tracking system and other programs utilized in the Sterile Processing Department. Participates in the ongoing training of employees; especially with respect to instrument tracking system and process improvement.

4.Works effectively within capital and operating budget restraints. Responsible to work within capital and operating budget restraints; researches pricing and balances contractual obligations with clinical needs

5. Contributes to all official departmental business in a professional manner.
Attend and participate in department meetings; reads written minutes when off for any reason. Maintains required certifications; maintains knowledge base accordingly and applies to the department as necessary. Know and adhere to all departmental policies and procedures; complete annual competencies. .

6. The incumbent maintains integrity in business activities by following legal standards, maintaining confidentiality of patient and business information and reporting known or suspected misconduct.

7. Maintains confidentiality of information of the department. Maintains confidentiality of departmental information according to established procedures with no reported errors.

Releases confidential information with approval of the Director. Maintains patient privacy and confidentiality at all times according to established procedures.

8. Trains additional staff members as a backup resource on all aspects related to position.

9. Act as back up for Sterile Processing Instrument Coordinator and Sterile Processing Tech as needed.

10.Performs other duties as assigned.

Other Functions:

• Provide quality customer service to all customers, including co-workers.
• Perform duties in a safe manner, to prevent injury to self, patients, visitors or other hospital personnel.
• Contribute to maintaining instruments for use throughout the hospital. Keeps department clean, neat, and well organized.
• Contributes to all official departmental business in a professional manner.
• Displays behavior that is consistent with a thorough understanding of the SPD Mission, Vision, and Values. Maintain compliance with all company policies, procedures and standards of conduct.

Qualifications

Education:
• High school diploma or equivalent required.

Experience:
• One year of experience as an SPD Tech, surgical tech or other role that demonstrates familiarity with instrumentation. Manual dexterity is required; excellent customer service and interpersonal skills. Proficient in problem solving and follow through. Must be proficient in Microsoft Office and have ability to create reports, graphs, and charts for data analysis. Must have knowledge of instrument tracking system and knowledge of Premier is preferred. Ability to speak and read English is required.

Certification:
• Double Certification is required by a nationally recognized program for Sterile Processing Technician. This would include the following CRCST or CSPDT and CIS or SIS Certifications.

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