Payroll Specialist

At Quantum Recruiters we focus intently on finding talent for leading employers throughout the Pacific Northwest. We are seeking a dedicated and experienced Payroll Specialist to join our client’s team based in Eugene, OR.

This is a direct hire opportunity offering an industry leading compensation package including exceptional benefits

The ideal candidate for this position will come equipped a thorough knowledge of payroll processing. To excel in this role, this candidate must be detail-oriented, organized, and thrive in a dynamic, fast-paced environment. This role also demands a natural talent for effective collaboration with various departments to ensure seamless execution of payroll operations. If you are seeking to collaborate with a motivated team committed to shaping the future, this position could be a great fit for you.

Qualifications

• Experience: Minimum of 3+ years of payroll administration experience.
• Education: Bachelor’s or Associate’s degree in Business Administration or related field is a plus.
• Software Skills: Proficiency in payroll software, Paycom preferred, and Microsoft Excel.
• Attention to Detail: Strong attention to detail and accuracy in data entry.
• Communication: Excellent written and verbal communication skills.
• Time Management: Ability to meet weekly payroll deadlines and manage multiple tasks efficiently.
• Integrity: Maintain confidentiality and integrity in handling sensitive weekly payroll information.

Key Responsibilities

Payroll Processing:

• Accurately processes payroll for employees.
• Calculates overtime, deductions, and other payroll components.
• Processes final paychecks for departing employees in compliance with applicable regulations.
• Distributes electronic paystubs to employees.
• Processes wage increases and bonus payments as instructed by the Management Team(s).

Timecard Management:

• Reviews, approves, and uploads employee timecards submitted 
• Ensures accurate job costing by verifying that timecards are correctly allocated to specific projects and tasks.

Tax Compliance and Filings:

• Calculates, withholds, and pays all applicable federal, multi-state, and local payroll taxes.
• Prepares and files quarterly payroll tax returns in compliance with regulatory requirements.
• Prepares and files workers compensation reports.
• Ensures timely submission of tax payments and filings to prevent penalties and interest.
• Generates and distributes annual W-2 forms to employees.

Wage Garnishments and Child Support Notices:

• Handles wage garnishment and child support notices.
• Calculates and withholds the appropriate amounts from employee paychecks.

PTO Management:

• Manages the company’s PTO accrual leave program by tracking PTO earned and used.
• Resets PTO accruals at the beginning of the calendar year.

Financial Reconciliation:

• Reconciles payroll-related general ledger accounts.

Compliance:

• Stays up-to-date with federal and state payroll regulations.
• Ensures all payroll activities comply with legal requirements and internal policies.

Recordkeeping:

• Maintains accurate weekly payroll records, employee files, and related documentation.
• Handles employee inquiries regarding payroll matters.

Team Collaboration:

• Collaborates with Accounting and HR teams to resolve payroll discrepancies and ensure smooth payroll operations.

If you are a detail-oriented individual with a strong background in payroll processing, we encourage you to apply for the position of Payroll Specialist. Our client offers competitive compensation and benefits packages, including medical insurance, retirement plans, and opportunities for career growth. To be considered for this direct hire opportunity, please submit your resume for review.

All inquiries kept strictly confidential