30961 Staffing Specialist

Job Title: Staffing Specialist Human Resources Exemption Status: Non-Exempt

Reports to: HR Analyst
Dept./School: Human Resources Department

Pay Grade: P17 Min: $160.80 Mid: $197.33
Days: 226

Primary Purpose:

Receives, processes, and maintains files and records for new hires and employees of the district. Monitors access to human resource (HR) records and maintain proper security and confidentiality.

Education/Certification: High school Diploma or equivalent Certified Educational Office Professional certification (CEOP) preferred Bilingual preferred
Experience: Minimum of three (3) years of experience clerical and file maintenance experience in a public school setting Demonstrated experience with the use of databases like Oracle, preferred
Special Knowledge/Skills/Abilities: Proficiency in keyboarding and file maintenance Ability to use software to develop spreadsheets, databases, and Microsoft Office Suite Ability to perform basic math Ability to read, speak and understand English Excellent organizational skills Strong communication and interpersonal skills Must possess highly effective and pleasant telephone skills in order to communicate with staff and the public in a positive and professional manner Must be able to positively interact with all levels of school employees and to work positively and cooperatively with co-workers Must be able to positively represent the school district Must exhibit the ability to handle confidential and sensitive information with good judgment Must possess general clerical skills Must exhibit initiative in performing routine office functions Must be able to handle a heavy workload in a fast-paced office with critical deadlines Must be detail-oriented and a quick learner Must be flexible and adaptable under pressure

Major Responsibilities and Duties:

File Management

Maintain files for all employees per TEA and district guidelines, e.g., position, pay grade, salary, and contracts. Execute all actions of the onboarding process and employee personnel changes. Process requests for official district records, including retrieving documents, copying, and mailing records Enter and update employee information in the central database. Respond to requests for verification of employment Administer the records storage and destruction process of personnel records following established. Records retention schedule and requirements of the Texas State Library and Archives Commission.
Records, Reports, and Correspondence Prepare correspondence, forms, and reports according to district standards and requirements. Initiating all records for new employees and working with each person. Initiating and maintaining all records/forms for certification. Maintain and review all transcripts, service records, and other required personnel records and forms for each employee. Maintaining all computer data for personnel records and PEIMS on each employee. Assist Human Resources Administrator if needed.

Other

Maintain confidentiality. Assist and relieve the Human Resources receptionist if needed. Perform all other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands Environmental Factors:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding, and use of a mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work irregular hours; occasional prolonged hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress; maintain confidentiality

Inquiries to: Connie Puente, HR Analyst
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