Procurement Clerk

Position Summary

Performs material management functions associated with the maintenance of related records and documentation for the receipt, storage, custody, and issuance of consumables, tools, bulks, spares, equipment, and permanent plant materials to be received at project temporary operating and jobsite locations.

Job Dimensions

Supervision Received

Reports to and receives operational direction from Project Field Procurement Manager. Receives functional direction from global business unit Field Procurement Manager.

 Contacts

Maintains direct working relationships with Field Engineering and Construction concerning availability of materials for issue to the field. Maintains direct working relationships with Purchasing, Traffic and Logistics, and Expediting concerning material delivery schedules and shipments. Maintains direct working relationships with assigned crafts and clerical personnel in the process of receipt, storage, custody, and issuance of all project materials. Maintains direct working relationships with carriers concerning the receipt and delivery of project materials.

Responsibilities

Reviews purchase order receiving documentation including commercial invoices, packing lists, and bills of lading for accuracy and completeness. Contacts vendors to resolve any discrepancies. Ensures that all material is stored in accordance with the project storage plan and that the location of material in storage is properly reflected on the appropriate storage records (manual or automated). Performs complete or partial inventories as required to validate inventory records. Assists Procurement supervision with the overall responsibility of maintaining custody of all project materials. Ensures that all issues of material are properly controlled and documented in accordance with project procedures. Takes part in the disposition of surplus project materials as approved by project management and directed by Procurement supervision. Prepares shipping documents and registers for all materials shipped from temporary operating and jobsite locations. Maintains registers to control industrial gas bottles log, returnable reel log, and returnable containers. Prepares “Inspection Report, Construction Equipment” for all equipment rentals from BEO (Bechtel Equipment Operations) or third party equipment rental supplier. Prepares and maintains Bechtel Procurement System (BPS) Construction Equipment Log. Prepares and maintains BPS inventory control records (manual and automated).

Qualifications and Skills

Basic Qualification

Must have minimum of 5 years office administrative/secretarial experience. Experience must have been obtained within the past 7 years. General knowledge of receipt, storage and issuance of construction parts and materials. Experience in automated systems, especially BPS, and Microsoft office suite applications.

Additional Qualifications 

Experience with Aconex or other Electronic Content Management Systems. Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Outlook, PowerPoint, and Word. Skills assessments may be administered to evaluate proficiency. Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax. Skills assessments may be administered to evaluate proficiency. Must be able to always provide clear communication to other personnel in a professional manner. Must be able to perform multiple tasks while meeting deadlines. Must hold a valid driver’s license. Must be willing and able to work overtime with little or no notice. Previous Bechtel experience working as an administrative assistant/secretary. Familiarity with Bechtel, and legal information management/records management requirements. Experience working at a construction jobsite. Experience with e-Track.

#LI-CS1

Shaping tomorrow together

---