Senior Operations Administrator

2 weeks ago

Boston, United States Cambridge Associates LLC Full time

THE OPPORTUNITY

This role will provide advanced organizational and process management for the Manager Research Operations (MRO) group, as well as administrative support to members of Manager Research. This role is a unique hybrid of process/task management, administrative support, and broad project/administrative work across Global Investment Research.

This role will provide organizational and administrative support to members of Manager Research group. This role is a unique hybrid of administrative support, with exposure to the executive level, and broad project/administrative work across Global Investment Research. Responsibilities may include travel scheduling, large scale calendar management, expense reporting, meeting setup/breakdown, and other ad hoc tasks as needed. While support is offered to members of Manager Research teams, this role also includes various tasks and projects across the broader Manager Research Operations team.

Administrative Responsibilities

·Support for Manager Research may include but is not limited to:

·Arrange internal and external meetings

·Coordinate schedules across multiple time zones

·Prepare materials in advance of meetings

·Organize and manage daily activities

·Answer/screen calls and follow-up with requests

·Regularly prepare time sheets, expense reports, and Amex statements for multiple people

·Make complex travel arrangements and create detailed itineraries

·Revise, edit, and proofread various documents and PowerPoint presentations

·Perform related clerical tasks such as printing, photocopying, mailing, and scheduling conference rooms

Operational Responsibilities

·Support the Research Operations team in effective management of all phases of MRO ad hoc and ongoing projects. Typical activities will include:

·Create meeting agendas and materials

·Organize a variety of meetings with different stakeholders including committee meetings, team meetings, and firmwide meetings

·Oversee content and upkeep of MRO and Manager Research internal department content such as committee materials, Research projects, or other content

·Assist in the planning and preparation of cross-group projects

·Work as part of the Research Operations team to ensure that Research processes and initiatives are fully supported

Qualifications and Experience

·Bachelor’s degree (any major), with a record of achievement

·Strong listening and communication skills suited for a broad range of audiences and individuals

·Strong interpersonal skills and an ability to quickly build and sustain positive relationships

·Extremely organized and proactive with a keen attention to detail

·Well-developed problem-solving and decision-making skills

·Ability to prioritize work and meet deadlines, while delivering high-quality outcomes

·Ability to tolerate ambiguity and work effectively through it

·Dynamic and driven team contributor who is eager to learn and able work independently while being a team player

·Discretion with highly confidential and sensitive information

·A proven track record of success in supporting an executive or executives with their administrative work, which has included the management of their travel, events, and communication

·Strong Microsoft Excel, Outlook, Word skills; experience with Adobe Acrobat and PowerPoint is preferred

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