Litigation Secretary
3 weeks ago
Position: Litigation Secretary
Location: Downtown Los Angeles, CA (Hybrid, 3 days onsite)
Pay: $80,000 to $100,000 annually
Experience: 4+ years experience to support 4 to 5 attorneys in a busy litigation and healthcare practice experience (complex litigation and Labor & Employment experience preferred).
Education: Minimum high school diploma or equivalent; college degree a plus.
Type: Full-time; Direct Hire
Schedule: Monday Friday, 9:00am to 5:30pm
Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client
Job Description:
- Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software; prepare government documentation or closing materials, as appropriate for practice of team attorneys and paralegals.
- Prepare check requests, new case reports, run conflict checks and open new files; prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department.
- State and Federal court filing experience a must, including eFiling.
- Daily time entry, as directed by individual team members.
- Organize, scan, copy, fax and file legal documents in paper files and in document management system.
- Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and paralegals.
- Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders.
- Answer telephone calls, take notes/messages and redirect calls.
- Coordinate travel arrangements for attorneys; process reimbursements and vendor invoices.
- Create shell documents from firm-approved templates for use by attorneys, including automatic numbering.
- Prepare court filings and follow up with attorney service regarding status of filings.
- Filing of documents with various state and district Courts, as well as courts of appeal.
- Create tables of contents (TOC) and tables of authorities (TOA); create and maintain current Proofs of Service and Service Lists.
- Coverage for secretarial absences and assistance with overflow work within assigned team.
- Draft standard correspondence and other documents for team approval and use.
- Maintain client lists, contact lists and other electronic databases.
Position Requirements:
- Knowledge of and proficiency in current office technology, including MS Office (Outlook, Word, Excel, PowerPoint), iManage, Adobe PDF, Workshare Compare and time and billing software (Elite/3E preferred).
- Ability to type at least 60 wpm with a high degree of accuracy.
- Ability to work in a team environment with attorneys and other colleagues.
- Ability to effectively communicate verbally and in writing; detail oriented with ability to handle multiple projects simultaneously and meet deadlines.
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Position: Litigation Secretary
Location: Downtown Los Angeles, CA (Hybrid, 3 days onsite)
Pay: $80,000 to $100,000 annually
Experience: 4+ years experience to support 4 to 5 attorneys in a busy litigation and healthcare practice experience (complex litigation and Labor & Employment experience preferred).
Education: Minimum high school diploma or equivalent; college degree a plus.
Type: Full-time; Direct Hire
Schedule: Monday Friday, 9:00am to 5:30pm
Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client
Job Description:
- Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software; prepare government documentation or closing materials, as appropriate for practice of team attorneys and paralegals.
- Prepare check requests, new case reports, run conflict checks and open new files; prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department.
- State and Federal court filing experience a must, including eFiling.
- Daily time entry, as directed by individual team members.
- Organize, scan, copy, fax and file legal documents in paper files and in document management system.
- Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and paralegals.
- Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders.
- Answer telephone calls, take notes/messages and redirect calls.
- Coordinate travel arrangements for attorneys; process reimbursements and vendor invoices.
- Create shell documents from firm-approved templates for use by attorneys, including automatic numbering.
- Prepare court filings and follow up with attorney service regarding status of filings.
- Filing of documents with various state and district Courts, as well as courts of appeal.
- Create tables of contents (TOC) and tables of authorities (TOA); create and maintain current Proofs of Service and Service Lists.
- Coverage for secretarial absences and assistance with overflow work within assigned team.
- Draft standard correspondence and other documents for team approval and use.
- Maintain client lists, contact lists and other electronic databases.
Position Requirements:
- Knowledge of and proficiency in current office technology, including MS Office (Outlook, Word, Excel, PowerPoint), iManage, Adobe PDF, Workshare Compare and time and billing software (Elite/3E preferred).
- Ability to type at least 60 wpm with a high degree of accuracy.
- Ability to work in a team environment with attorneys and other colleagues.
- Ability to effectively communicate verbally and in writing; detail oriented with ability to handle multiple projects simultaneously and meet deadlines.
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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