Coordinator, Financial Services

Position Information Working Title Coordinator, Financial Services Department Comptroller - General Accounting Compensation Title Coordinator Position Number 30000081 Position Status Regular Work Schedule Monday through Friday 8:15 a.m. – 4:30 p.m. Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence Northern Kentucky University (NKU) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence. Purpose of Position This position is primarily responsible for providing administrative support to the Office of Financial Services in the daily execution of responsibilities. This position is also responsible for general office management, supporting all areas within the Office of Financial Services, as required, and serve as administrative liaison for the Office of Financial Services with various campus units. Primary Responsibilities Provide executive support to the Associate Vice President of Financial Services, including managing calendar, scheduling and coordinating meetings with internal university personnel and external contacts, preparing and obtaining meeting materials, assisting with PowerPoint presentations, communications, staff meetings, and events. Interface with central A&F staff with regard to the Office of Financial Services and areas within the Office of Financial Services with administrative matters, including personnel related paperwork, financial and budget management, procurement needs to make sure bills and contracts are processed on time. Provide administrative support for all areas within Office of Financial Services as needed, screens and routes incoming phone calls, sorts and distributes incoming mail and communications, monitors lobby of main office for walk in Office of Financial Services support. Serve as the Office of Financial Services Department’s time administrator and coordinate Office of Financial Services staff out of office calendars. Prepare all personnel documents for Financial Services area. Order/monitor/track/reconcile all departmental purchases, purchase requisitions, expense reimbursements and credit card reconciliations for areas within the Financial Services hierarchy. Prepares financial/budget analyses and reconciliations necessary to manage the Financial Services budgets. Prepares budget transfers and other necessary documents to assure that the budget is appropriately monitored and revised. Maintain security profiles for all staff that have access to online banking functions. Monitor online banking function processing audit logs and activity as needed. Maintain cost centers and general ledger accounts allowable for use in procard system. Assist with the office inventory and other annual process as needed including key audit, computer replacement program, fixed asset inventory, and annual report preparation. Responsible for records retention management, including paper and electronic filing systems for Financial Services. Coordinates the development of new website materials and maintaining existing web pages. This function includes updating web based training materials. Must maintain proficiency in web site development software necessary to maintain website. Maintain SAP FI master data in absence of Debt & Treasury Analyst. Assist with special projects and perform other related duties as assigned. All interested candidates must complete an online staff application. Any candidate who is offered this position will be required to undergo a pre-employment criminal background check as mandated by state law. Qualifications Basic understanding of financial processes, budgeting, accounting principles, HR administrative processes, paperwork, and compliance requirements. Ability to accurately handle financial transactions, including invoicing and deposits. Familiarity with PCI compliance and other relevant regulations. Knowledge of event planning and coordination, including logistics and scheduling. Strong communication skills for coordinating with various stakeholders. Effective organization, attention to detail, high ethical standards, and the ability to identify and resolve issues related to financial transactions, Capacity to manage multiple tasks and responsibilities efficiently Computer skills, including MS Office applications and the ability to learn financial management software. Minimum Education Associate Degree Preferred Education Associates Degree Minimum Experience 2 years Salary tbd Pay Grade S68

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