Assistant Property Manager

1 week ago

Boca Raton, United States JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

The Assistant Property Manager (APM) assists the General Manager (GM) in managing specific assets and ensuring client and tenant satisfaction. The APM works closely with the GM to achieve financial results and operating objectives. They are responsible for understanding client investment objectives, developing property-specific strategic plans, and overseeing the implementation of approved initiatives by managing the property team. The APM may also have responsibilities for managing other property team members and representing JLL in the local and regional business community.

The APM is required to be on-site in Boca Raton and Deerfield Beach.

WHAT YOU’LL BE DOING

Administrative:

Maintain knowledge of lease agreements and ensure compliance from an accounting and operations perspective. Review and approve purchases of supplies and equipment. Prepare annual submissions for JLL Property Awards Program and industry awards. Ensure compliance with the development, revision, and implementation of property manuals and systems.

Financial:

Assist with the preparation and review of annual jurisdictional forms and filings. Work with Client Accounting Services (CAS) on accounting processes and participate in on-site bookkeeping functions such as Accounts Payable (AP) processing, accruals and reconciliations Prepare and review financial documents related to building operations. Assist with the preparation of the annual budget documentation. Report any variances, concerns, and projections to the GM.

Operations:

Implement the asset management plan. Inspect property and equipment and recommend projects for enhancing property value. Assign employees to duties according to guidelines. Arrange for property maintenance, alterations, and upkeep. Ensure high-quality and cost-effective services through competitive bidding and contract management. Maintain emergency evacuation procedures and life safety systems. Assist with compliance programs and policies.

Tenant/Client Service:

Serve as the primary/secondary contact for tenant service requests. Meet with tenant representatives regularly and communicate with the property team. Conduct periodic inventory of building contents and property conditions. Inspect properties to ensure compliance with standards and procedures. Manage the tenant move-in/move-out process.

Management:

Employ or contract on-site management and engineering personnel. Manage the development of the Quality Tenant Service program. Supervise employees in accordance with company policies and applicable laws.

WHAT YOU BRING TO THE TABLE

The APM should possess strong communication skills, both written and verbal, as well as organizational skills. They should be capable of providing constructive solutions and working effectively in a team or independent setting. Proficiency in Microsoft Office and client focus are important skills to have. In addition, the following is required:

Bachelor's degree Minimum of seven (7) years of commercial real estate or property management experience Ability to read, analyze, and interpret legal documents, business periodicals, professional journals, technical procedures, or government regulations. Ability to effectively present information and respond to questions from various stakeholders. Ability to perform calculations related to discounts, interest, commission, prorations, percentages, rent, and financial statements. Possesses financial and accounting acumen. Proficient in Microsoft Office and other required software programs Familiarity with various budget applications Ability to travel within the local region. LEED AP/Accreditation is preferred.

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate.  Deep investment in cutting-edge technology to power your work.  Comprehensive and competitive benefits plan  A supportive, caring, and diverse work environment designed for your growth and well-being.  A platform to make meaningful impact on the community and the environment through our sustainability initiatives.

Location:

On-site –Boca Raton, FL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table


Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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