Coordinator, RPL

Events Coordination 

Provide full logistical support for the planning & execution of public events, fellowship programs & internship programs. Includes room bookings, catering, travel arrangements, and materials preparation.Contact person for speakers and panelists regarding travel arrangements, expense reimbursements, and honorarium payments.Webinar registration and technical support, coordination for audio-visual needs, event recordings and attendance reports, in collaboration with Communications Specialist.Support Communications Specialist in publicity and marketing of events.

HR and Payroll Support

Initiate general student and LHT hiring.Track student internship hours. Work with the financial aid office to process student interns stipend payments.

Financial Administration

Process invoices, expense reimbursements, and other financial transactions (including reconciling P-cards and corporate cards).Register vendors in HDS financial systems for payment (Buy2Pay). Reconcile monthly credit cards reports.

General Administration 

Perform basic office functions such as purchasing and maintaining an inventory of supplies and submitting maintenance requests.Logistical support for office functions (staff meetings, open houses and special events).Support RPL staff in general administrative functions including maintaining shared Outlook calendars, replying to general emails, and fielding question to various staff members.Develop & maintain information management (SharePoint) systems for RPL files and IT support for RPL.General front desk responsibilities (greeting students and office visitors).

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