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Workday Finance Functional Specialist

5 months ago

Tampa, United States Hillsborough County Sheriffs Office Full time
Job Description SummaryEnterprise resource planning (ERP) Financial Services team members within the Financial Services Division (FSD) are responsible for administering and optimizing the Workday systems and processes. This entry-level role provides employee support, configuration, and maintenance for the following systems: Financial Management (FIN), Payroll (PAY).

Job Description

Duties & Responsibilities

Note: Depending on assigned responsibilities, employees may perform some or all the duties below.

  • Provide day-to-day, front-line support for FIN/PAY user inquiries and issues.

  • Troubleshoot issues and escalate unresolved issues to the next level ERP Financial Services team member.

  • Provide basic research, analysis, and testing for both reported issues and new functionality within FIN/PAY.

  • Assist in FIN/PAY and cross-functional enhancement projects providing financial expertise, requirements gathering, testing, and implementation support.

  • Assist in monitoring FIN/PAY integrations, troubleshooting integration issues, and coordinating with functional owner/users to resolve any FIN/PAY-related problems.

  • Assist in collaborating with internal FSD and Information Technology (IT) teams to ensure systems are effectively aligned with IT business requirements and that financial processes and data within Workday comply with regulatory requirements, accounting standards, and internal controls.

  • Assist in cross-functional team collaborations (e.g., Human Resources, IT Security, Risk Management) to identify areas of improvement, streamline processes, and automate manual tasks.

  • Assist in conducting data audits and implementing data quality measures to maintain FIN/PAY data integrity to ensure accurate and up to date financial data elements (e.g., chart of accounts, vendor information, customer information, fixed assets).

  • Assist in collaborating with internal and external auditors to facilitate audits and make recommendations for addressing any audit findings related to FIN/PAY systems and processes.

  • Assist with IT collaborations to develop and maintain financial reports, dashboards, and key performance indicators (KPIs) within Workday to provide timely and accurate financial information to management/stakeholders.

  • Identify trends, patterns, and anomalies in financial data and recommend actions or improvements based on analysis results.

  • Assist in conducting financial data analysis including revenue, expenses, budgets, and forecasts to provide insights and support financial decision-making processes.

  • Assist in continuous evaluation and improvement of FIN/PAY processes and workflows through providing recommendations to enhance efficiency, accuracy, and data integrity.

  • Create and maintain training materials and documentation to assist users in maximizing the capabilities of FIN/PAY.

  • Assist in providing training and guidance to end-users on the utilization of FIN/PAY functionality, self-service features, and best practices.

  • Perform other related duties as required.

Knowledge, Skills & Abilities

  • Knowledge of financial processes, accounting principles, and financial management practices.

  • Knowledge of financial compliance regulations and governance practices.

  • Knowledge of Workday Security.

  • Proficient in financial data analysis.

  • Analytical skills and attention to detail to identify trends, patterns, and anomalies in financial data.

  • Excellent communication and interpersonal skills to effectively collaborate with cross-functional teams and explain financial concepts to non-financial stakeholders.

  • Ability to utilize and administer the Workday FIN/PAY including reporting and data analysis.

  • Ability to provide basic research, analysis, and testing of reported issues and/or new functionality.

  • Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.

  • Ability to work independently and as part of a team.

  • Ability to learn new technologies and adapt to change.

  • A strong desire to learn and grow in a challenging environment.

Working Conditions

  • Working within an office environment within a law enforcement agency.

  • Remaining in a stationary position for extended periods of time at a keyboard, workstation, or meeting and/or training site.

  • May be required to engage in light physical exertion (e.g., lifting, carrying, pushing and/or pulling of objects and materials of light weight from 5 to 10 pounds).

  • May be required to work non-standard hours including nights, weekends, and holidays.

Minimum Education & Experience

  • A bachelor's degree from an accredited institution of higher education with a major in finance, accounting, business administration, public administration, information technology, or a related field.

  • Completion of one the following Workday foundation training courses: Business Process Fundamentals, Financial Fundamentals, Leave of Absence Fundamentals, Payroll Fundamentals, Procure to Pay Fundamentals, Report Writer, or Time Off Fundamentals.

  • One year of end-user experience with Workday within a financial functional area (e.g., Core Financials/Financial Accounting, Expenses, Grants Management, Inventory, Payroll, Procurement, Time Off and Leave).

Additional Job Requirements

  • Attendance at the specified Sheriff's Office work location is required.

  • Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.

  • No visible tattoos on face, head, and neck. Tattoos determined to take away from the professional appearance of the Sheriff’s Office must be covered with an appropriate white, black, or neutral covering.

  • No illegal drug sale within lifetime.

  • No illegal drug use within the past 36 months. No marijuana uses within the last 12 months.

  • No felony convictions within lifetime.

  • No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.

  • No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.

  • Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.

The duties and responsibilities on this job description represent the essential functions that an employee must be able to satisfactorily perform with or without reasonable accommodations. Reasonable accommodations shall be made upon request to enable employees with disabilities to perform the essential functions of their job, absent undue agency hardship. The Sheriff’s Office retains the right to change or assign other duties to this job as necessary.

Preferred Qualifications

  • Completion of one of the following Workday foundation training courses: Business Process Fundamentals, Financial Fundamentals, Report Writer.

  • A Workday Pro Financials certification or other relevant financial analysis certification(s).

  • Experience with any financial services information system.

  • Experience with government accounting standards and regulations.

  • Experience with system troubleshooting and problem-solving.

  • Experience providing user support and training.