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Accounts Receivable Clerk

2 months ago

Peoria, United States CityLink Full time

Job Title: Accounts Receivable Clerk

Department: Finance

Reports to: Director of Finance

FLSA Status: Hourly/Non-Exempt

Employment Status: Full Time | Union

Salary Range: Varies per Union Contract


Job Summary

The Accounts Receivable Clerk is responsible for maintaining the company's accounts receivable processes. This position involves tracking payments, ensuring timely and accurate invoicing, and reconciling accounts. This position is also responsible for performing specialized tasks in support of the accounting cycle which includes processing accounts receivable and processing/reconciling bus pass inventory.


Job Duties and Responsibilities

  • Process and document transactions in receivables, budget accounts, and expenses, including receiving, processing, and preparing receipts, invoices, statements, payments, and related information.
  • Generate and issue accurate invoices to clients and customers, ensuring they are sent in a timely manner.
  • Process and record incoming payments, applying them to the correct accounts and invoices.
  • Reconcile customer accounts to ensure accuracy, resolve discrepancies, and maintain detailed records of outstanding invoices and payments.
  • Follow up on overdue accounts and payments through phone calls, emails, or letters to ensure timely collection.
  • Enter and update account information and transactions in the accounting software, maintaining organized and accurate records.
  • Prepare and file reports on receivables, develop and maintain regular reports via the company's accounting system, and assist in month-end closing.
  • Respond to customer inquiries regarding invoices, payments, and account status, providing excellent service to resolve and address payment issues while maintaining positive relationships.
  • Ensure the accuracy of data input and reporting, research and correct account discrepancies, and maintain thorough and accurate documentation in accordance with company policy and accounting practices.
  • Enter invoices into the system for payment, match invoices to checks, obtain necessary signatures, and distribute checks accordingly. Provide timely and accurate payment processing by handling accounts payable checks weekly.
  • Reconcile and record a variety of standard worksheets, vouchers, deposits, sales receipts, bus pass inventories, and cashiering sessions.
  • Gather and prepare documents for the annual audit, ensuring all files and documentation are complete and compliant with generally accepted accounting practices.

Training and Experience

  • Knowledge of Business Administration, Accounting, Finance, or related field
  • 1 to 3 years of accounts receivable experience required
  • Understanding of finance, accounting, auditing, and financial reporting methods
  • Excellent leadership, communication, and interpersonal skills
  • Proficient with computers and relevant software applications

Travel:

  • May travel to Transit Center on Adams Street in Peoria

Working Conditions:

  • Reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Working conditions are generally indoors, in a temperature-controlled office environment, working closely with others and alone.
  • Possible exposure to dirt, dust, moderate noise, electrical/chemical/mechanical hazards, communicable diseases, angry/difficult people, and construction sites.
  • Essential and other important responsibilities and duties may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods of time; kneeling, squatting, bending, twisting, and crouching during assigned activities, pushing and/or pulling, climbing stairs, lifting, and carrying materials.
  • Must be able to lift up to 20 pounds at times.
  • Must be able to access and navigate each department at the organization's facilities.

General Working Hours:

  • Monday-Friday, 8:00 am - 5:00 pm, with potential for occasional overtime.


At CityLink, we are committed to fostering a diverse and inclusive environment for both our employees and the communities we serve. We encourage applicants from all backgrounds to apply.

As part of our normal procedure for processing applications, inquiries may be made concerning information on an applicant's work, driving, criminal, and educational history. A pre-employment drug screen, background check, and professional/personal reference checks are required for all applicants. A physical examination, including range of motion, lift test, whisper test, eye test, MVR review, and credit check may be required depending on position. These tests must be successfully completed prior to starting employment.

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.