Lead Staffing Clerk hr.

Qualifications: High School graduate or equivalent Medical Terminology Previous Staffing Clerk Experience Prior supervisory experience Demonstrated experience in leadership and communication skills. Ability to function calmly in high stress situations Computer, typing and communication skills

Duties &
Responsibilities:

Job Summary

The function of the Lead Staffing Clerk is to provide communication and leadership between Staffing Clerks on all shifts and acts as a resource person for the other Staffing Clerks to insure continuity in training new employees, and carrying out Staffing Clerk related policies and procedures.

Duties

Staffing Units:

Implements established departmental staffing plans for Nursing Administration (Staffing Office). Adjusts staffing levels according to patient acuity, census and special needs Reviews staff available for current shift and next shift and anticipates needs. Revises staffing as changes occur. Accepts and logs phone calls regarding illness and personal emergencies and replaces staff as needed. Notifies department Nurse Manager of any trends or patterns being established. Logs messages regarding availability of staff or necessary changes in schedules. Understands staffing policies in regards to scheduling and time off requests and abides by them. Calls staff as needed in a timely manner and does so according to policy. Consults Nurse Managers as resource for staffing concerns or questions. Completes regulatory staffing reports (hours per patient day). Reviews schedule and attendance in identified software, updating and revising as indicated. Uses identified methods for adding new staff into staffing software. Uses identified methods for removing terminated staff from the staffing software program. . Acts as a resource for all staffing software-related questions.

Bed Control: Arrange for patient bed assignment

Ensures that patient bed assignments are appropriate based on needs of patient, skills of staff, infection control policies and preferences of Physician. Communicates with charge nurse for appropriate placement of patient Considers qualifications and availability of staff in determining bed assignment. Has knowledge of respiratory isolation rooms and which diagnosis require respiratory isolation. Accurately completes admission/non-scheduled procedure form and distributes copies appropriately. Notifies appropriate staff for add-on or emergent procedures.

Bed Control: Responds appropriately to maximum bed capacity

Considers alternative bed assignments (i.e. ICU, OB) when Medical Surgical Units are full.

Communication

Communicates effectively with Nurse Managers, nursing staff, other departments and Vice President of Nursing. Notifies Supervisors of changes in census or staffing as it occurs. Notifies staff of changes in schedules and approval or denial of requests for time off in a timely manner. Acts as a resource for staff’s questions regarding staffing and scheduling. Notifies appropriate departments of admissions, discharges and transfers. Discusses problems regarding staffing and scheduling with Nurse managers. Teaches new staff how to use staffing-related software programs.

Management Skills

Provides direction, in real-time, to other staffing clerks. If necessary, consults with Nursing Supervisor or VP of Nursing for additional direction. Approves/denies all vacation requests for the staffing office. Creates schedules monthly with approved vacations, and communications with staff for schedule changes.

---