Program Officer

1 month ago

Arlington, United States John Snow, Inc Full time

RESPONSIBILITIES

Provide day-to-day operational support for TIFA program implementation, including:
Collaborate with staff to schedule, draft agendas for, and support facilitation of routine team meetings and internal program updates;
Assist in the preparation of country and project reports, presentations, briefs, communications materials such as success stories and social media posts, and other required deliverables as needed.

Provide day-to-day programmatic and operational support for a portfolio of countries, including:

Co-design Support
Work with SCSM to review grant concept papers, activity plans and budgets, draft feedback documents, and follow-up with grantees.
Take lead on scheduling orientation/co-design calls, preparing materials, and co-facilitate with SCSM as appropriate. Follow-up with grantees on call notes and next steps.
Coordinate the logistics for in-country co-design workshops and support the development of workshop materials;
Support grants team to prepare grant approval package and secure USAID approvals;
?Add grant information into the Grants Management Database (GMD) and update as needed throughout the co-design process.

Grant Implementation Oversight
Support country teams through grant implementation and monitoring including review of grant deliverables together with SCSM and grants team, submission to USAID mission for approval, and processing of deliverable invoices. Follow-up with grant recipients on quality of deliverables and payment status;
Take lead on scheduling, preparing materials for routine grant monitoring calls with country teams, USAID, and grant recipients. Follow up with participants with call notes and next steps;
Update grant deliverables status in the GMD throughout the approval and payment process;
Share grantee achievements with Communications Advisor for updates on TIFA twitter account and work with TIFA Communications Advisor to draft grant success stories and follow-up with grantees for information needs.
Perform other duties as determined by the Senior Country Support Manager and/or members of the senior management team.

Financial Oversight
In collaboration with the SCSM and TIFA Finance and Operations Director, support country teams by managing and updating monthly country budget tracking sheets and contributing to quarterly reporting.

QUALIFICATIONS

Bachelor’s degree and a minimum of 2 years relevant work experience, including working in the field of international public health; graduate degree in public health or related field preferred;
A minimum of 1 years’ experience working with activity budgets and tracking spreadsheets;
Experience working on USAID/USG-funded projects or grants programs strongly preferred;
Ability to work independently, take initiative, and manage various activities in a team setting with minimal supervision and attention to detail and quality;
Excellent interpersonal and team skills – demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients and consultants;
Excellent oral and written English communication skills, proficiency in a second language, French or Russian preferred;
Computer literacy required (Excel, MS Word, and Windows); familiarity with database software preferred;
Experience living/working in a culturally diverse environment;
Ability to travel internationally.

Salary commensurate with experience.

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