Administrative Specialist Senior
3 weeks ago
Salary Range
Grade
110
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $ billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges
About Us
Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona’s Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
20 paid observed holidays ) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance) Paid vacation, sick, and personal time Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff) Annual professional development growth funding Tuition reimbursement for employees and dependents Flexible work schedules Maricopa Employee Health & Wellness Program: Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondronline program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more Pre-Retirement Events (may forgive the remaining balance on a federal student loan made directly by the Department of Education after qualifying). 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community)
Job Summary
Are you a seasoned administrative professional with a deep-seated interest in the legal field?
Maricopa Community Colleges is seeking a Legal Secretary (Administrative Specialist Sr.) to join the Office of the General Counsel
This opportunity plays a crucial role within our legal department, offering top-tier administrative and secretarial support to multiple attorneys. The opportunity will collaborate with a range of stakeholders, including upper management, community leaders, and law firms, to guarantee that office procedures run smoothly and effectively. The successful candidate must be able to exercise a high degree of professionalism and confidentiality.
If you're a highly organized and detail-oriented individual with a background in legal administration, we encourage you to apply for this thrilling opportunity to join our dynamic legal team
NOTES:
Provides advanced administrative office support, secretarial support, and/or other project support for legal office operations.
Work includes providing administrative support to multiple attorneys and working with regular customers of the Office of General Counsel including top management, community or business leaders, and law firms.
Essential Functions
70% Administrative Support
Schedules, prioritizes, coordinates, and performs administrative office support activities related to meetings, events, or office services
Assists with research, gathers information, and provides coordination of activities and administrative support of projects, programs, or services
Provides customer support and specialized administrative office support activities for the General Counsel, multiple department attorneys, and the MCCCD EEO Office
Designs and formats complex documents; composes original documents, correspondence, and presentations
Oversees the maintenance of files, records, database information, and documentation according to established procedures
20% Communication
Communicates with internal and external resources regarding policy/procedural, event, or program information
Receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resource
10% Other duties as assigned
Minimum Qualifications
Associate’s Degree from a regionally accredited institution and two (2) years of administrative office support, preferably in a law office or legal setting, or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
High School Diploma or GED and four (4) years of administrative office support, preferably in a law office or legal setting, or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
Desired Qualifications
A. Three (3) or more years experience working in a law office or related legal setting.
B. Demonstrated experience with coordinating and maintaining multiple calendars, schedules, and lines of communication (such as email accounts and department phone lines).
C. Demonstrated experience working with highly sensitive information while exercising confidentiality and professionalism.
D. Two (2) or more years providing exceptional customer service, preferably in a law office or legal setting.
E. Demonstrated experience working with and/or maintaining working relationships with multiple stakeholders, including top-level management and community leaders.
F. Demonstrated experience in navigating and managing document and legal file organization software systems.
G. Demonstrated experience managing travel, purchase orders and billing and other related office matters.
Special Working Conditions
Work requires in-office presence for the majority of the time with some flexibility for remote work.
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