Procurement Specialist

Basic Function

HF Sinclair in Artesia, NM is seeking a Procurement Specialist to conduct routine and non-routine procurement assignments under limited supervision within a framework of acceptable controls which satisfy governmental and company accounting requirements. Analyzes data and may develop procurement agreements, ensuring work is conducted to achieve the greatest overall benefit to the Corporation. May direct or lead the work of others from time-to-time.

Job Duties

Processes requisitions into procurement orders for routine and non-routine, repetitive and some non-repetitive, materials, equipment, and services. Identifies and selects suppliers based on various criteria, including safety, assurance of supply, quality, service, cost and innovation; considers requisitioner input, applies experience with prior purchases, current agreements and situations, may seek additional input from others. Administers Supplier/Contractor Pre-qualification requirements relating to Safety and Risk. Coordinates transportation and logistics requirements by selecting appropriate transportation method for items purchased; may coordinate with a third party logistics provider; may participate in transportation provider audits Coordinates with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates or to resolve supply issues. Obtains ongoing material requirements and related data to analyze and support procurement agreement development and/or supplier evaluations. Maintains a positive business relationship with suppliers Negotiates terms and conditions (T&C's), hourly labor/equipment rates, mark-ups, prices, etc., with Supplier/Contractor to obtain the best possible outcome for company. Develops and monitors procurement agreements by gathering and analyzing data and/or assisting with preparing and processing bid invitations. Participates in and may prepares for supplier qualification and/or performance audits Solicits bids to obtain or verify pricing; occasionally per corporate guide > $50,000; occasionally for procurement agreements and/or projects Prepares RFx and manages sourcing events for purchases of goods and/or services > $50,000. Conducts bid evaluations. Prepares goods and services agreements including master agreements. Reconciles invoices for payment by working with AP. Seeks understanding and works with AP to prevent future discrepancies. Recommends process changes to department manager Ensures procurement procedures and guidelines are followed by becoming thoroughly familiar with them and identifying issues as they arise. Recommends and may develop changes; participates in their implementation. May train plant personnel and others Prepares procurement requisitions for department supplies and occasionally for plant personnel to facilitate obtaining expedited materials or emergency repairs to standard refinery equipment

Experience

A minimum of 0 - 2 years related experience is required.

Preferred Experience:

Refinery experience and/or experience in procurement and inventory control are preferred.

Education Level

A minimum of a Bachelors Degree, in a technical or business related field. Each year of experience over two in procurement or inventory control may be substituted for one year of education (six years total experience required w/o education).

Required Skills

Demonstrated proficiency in existing procurement and/or inventory control systems. Strong knowledge of contract administration, and buying/purchasing business with ability to apply this knowledge. Advanced reading and writing skills required. Ability to negotiate terms and conditions, labor/equipment rates, mark-ups, prices, etc. Basic computer skills with proficiency in Microsoft Office Suite , ability to organize and analyze data; ability to lead teams; advanced reading and writing skills; ability to perform intermediate mathematical calculations; basic negotiating skills, ability to work independently. May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. Working knowledge of procurement and/or inventory control computer systems; basic refinery knowledge; working knowledge of the procurement/ contracting business and ability to apply this knowledge in a global business environment. The ability to effective communicate with others, both written and verbal communication skills; detail oriented. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and volumes. Ability to apply common sense understanding to carry on instruction furnished in written, oral or diagram form and solve problems.

PREFERRED SKILLS:
Some accounting background and experience with eProcurement systems is preferred.

Supervisory/Managerial Responsibility

May fill in for departmental supervisors.

Work Conditions

Office based with occasional refinery visits and with up to 5% travel required by land and air. From time to time may be required to work in petroleum refinery, warehouse/plant environment, and out-of-doors environment. Subject to varying road and weather conditions.

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