Payroll Representative

2 months ago

East Aurora, United States Mattel Full time

CREATIVITY IS OUR SUPERPOWER.  It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

The Mattel Shared Services Organization is on a transformation journey – set out to dramatically improve its operations by adopting best practices and developing a culture of continuous improvement. This position will provide specialized support to Payroll but will also drive operational projects to improve business process efficiency and functionality.

The Mattel Shared Services Payroll department is currently looking for a Payroll Representative to support our East Aurora, NY office. Role will work a 30 hour per week hybrid schedule.


What Your Impact Will Be: 

Responsible for all aspects of U.S. payroll processing Responsible for the day-to-day operations of multiple weekly and bi-weekly payrolls and off-cycles Respond to employee inquiries and assist in the management reporting regarding payroll Enter and audit state, local tax data and direct deposit information in Payroll system as needed. Maintain key data tables in Payroll system required for use in data entry/validation and reporting Assist in preparation, coordination and submission of garnishments/court orders. Work with IT department to test and implement periodic system tax updates/special programming Assist with the General Ledger reconciliation and submission to Finance. Process Ceridian deposit when necessary. Periodic audit of employee tax set-up to ensure compliance Provide functional support and configuration expertise to the team, including: basic setup, tax setup, garnishment setup, with ability to troubleshoot issues related to payroll processing, G/L interfaces and tax reporting Support business operations and satisfy user inquiries, resolve issues and support applications. Advise the project team on best practices related to configuration and setup of the payroll system. Print and sort paychecks as needed Some overtime may be necessary Digital filing Sort and process interoffice mail Monitor and respond to Payroll mailbox inquiries

What We’re Looking For:

Associate's Degree in Business, Accounting, Information Systems or related field. Bachelor’s degree preferred Experience in Tax/Payroll/Benefits preferred Exemplary attendance and job performance Ability to work with highly confidential information with absolute discretion. Excellent interpersonal and communication skills and ability to work effectively with people at all levels. Must be able to interface on a daily basis with Business Unit customer and the Business Unit Supervisor Continuous improvement approach to problem solving Excellent verbal and written communication skills Employs a strong customer service mindset Ability to efficiently handle a high volume of work while maintaining accuracy and attention to necessary detail Strong knowledge of PC’s and software including Microsoft Word, Excel, Access, PowerPoint, and PeopleSoft Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves


The base hourly rate for this position is between $19 and $23.80.
**This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience.


Don’t meet every single requirement? At Mattel we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

We collaborate:  Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower. We innovate:  At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking. We execute:  We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

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