Billing Analyst

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Billing Analyst to join our team in Syracuse, NY. The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Additionally, the Billing Specialist is responsible for reviewing contract setups in the Oracle Contracts system and verify the data is in compliance with the contract terms. Billing Specialists are the first line of communication with Project Managers and other members of Operations.

Role accountabilities:

Additional duties/requirements include:

Ensure that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients. Ensure all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements. Work closely with Project Management/Project Assistant teams to prepare and send client invoices. This includes any special invoice documentation or backup as required within the contract. Assist Project Management teams with the Invoice Status Report and Costing as needed. Deliver courteous, prompt, respectful and value-added customer service to internal and external clients. Monitor and manage invoices in the Invoice Status Report daily. Upload a copy of client delivered invoices into the Receivables Billing AR app and Cancellations into the Misc. Docs. app within Oracle. Verify receipt of contracts in Contacts Storage System (CLS) and record the status. Interface with Cash Receipts, Accounts Payable, and Collection departments. Monitor validation reports for contract set ups and missing rates and make any necessary adjustments. Revenue recognition comprehension and adjustments. Seek creative ways to assist Operations that are not meeting mailing deadlines. Complete task checklist as requested. Work in Adobe PDF to organize and tie out backup. Work well under pressure, must be able to adhere to strict Finance/Client deadlines.

Qualifications & Experience:

Associates degree or equivalent experience in a relevant discipline (Finance, Accounting or Business Administration). Minimum of 1 year of business experience in Finance with a focus in billing preferred.

Key Attributes:

Strong organizational, written and verbal communication, Excel and Word skills. Able to work independently, as well as in a team setting. Should have a high level of energy and a can-do attitude. Self-motivated. High sense of urgency and ability to meet deadlines. Excellent accuracy and attention to detail are critical skills. Ability to multi-task, work well under pressure, flexible, and ability to prioritize.

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