Principal Secretary

10 - Month position
Level 4

Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status: Non-Exempt
Reports to:
Building Principal
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
Performance Responsibilities for District Office Personnel:

• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service

                  a. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
                  b. Deals courteously with visitors, parents, students, and staff
                  c. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
                  d. Represents self, school and District positively

• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Principal’s Secretary:

The following responsibilities may be included for this position:

• Performs budgetary and bookkeeping tasks, if elementary level
• Maintains general ledgers, which includes recording expenses
• Reconciles expenditure accounts and creates purchase orders, while considering budgetary constraints
• Prepares bank deposits
• Prepares monthly payroll sheets and submits to Central Office
• Takes inventory in collaboration with the school principal
• Have knowledge of all secretarial positions within building, including assistin with student enrollment and withdrawals
• Enters data into computer databases
• Generates reports, as requested
• Assists in the coordination of school functions and special events
• Sends student records to requesting transferring schools, if elementary level
• Coordinates and communicates information to students, staff, and the community
• Maintains employee and student files
• Maintains daily attendance records for students, if elementary level
• Assists the principal, as needed
• Supervises, trains and assigns duties to office personnel and student office workers
• Ensures office equipment is in working condition
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Sorts, reads, and distributes office mail
• Performs secretarial duties, such as typing correspondence, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the function of the office

Terms of Employment:
Principals’ Secretaries will be employed for ten, eleven, or twelve month positions. The
salary and work year will be established annually by the Board of Education.
Evaluation:
Performance of this job will be evaluated by the immediate supervisor using the
Independence School District Performance Based Evaluation – Office Personnel.
 

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