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Jr. Program Assistant

4 months ago

Washington, United States Highlight Full time


We are seeking a full-time Jr. Program Assistant to support USAID’s Bureau for Planning, Learning, and Resource Management (PLR). PLR leads policy planning to advance USAID’s global development and humanitarian mission and in support of broader U.S. national security and foreign policy objectives. You will be responsible for assisting with daily tasks, drafting memos and other written communications, organizing and coordinating both internal and external meetings, supporting Office leadership, as well as other activities.

This position requires on-site presence 3 days a week.


Responsibilities

Provides direct administrative support to the Director and Deputy Director, which includes strategic calendar management and scheduling, preparation and compilation of meeting materials, providing logistical support for meetings, and any other administrative support requested by the principals, within reason. Edits and drafts correspondence, recommendations, reports, and memoranda. Performs research, analysis, and writes short reports on topics relating to existing or planned programs. Performs notetaking, drafting, and circulation of meeting minutes. Coordinates responses to requests from the Front Office and other Bureaus Ensures all briefers and clearances are complete and submitted in a timely fashion. Performs outreach and communication with internal and external stakeholders both orally and in writing. Supports staff in communications with persons and groups from both within and outside USAID in written correspondence. Reviews, tasks, and tracks a variety of technical documents. Manages a shared, organized electronic filing system. Applies administrative policies, maintains various systems and databases, and handles other staff requirements. Completes travel authorization processes for office principals, including clearances, country travel concurrences, securing visas, and voucher preparations, as needed and provides advice on travel procedures for other office staff. Performs and monitors administrative requirements such as payroll, time and attendance records, and deadline tracking systems. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided. Coordinates with other USAID bureaus when tasks require a collaborative response. Other duties and special activities as assigned.
Qualifications

Active Secret clearance. US Citizenship required.  Bachelor’s degree  2 or more years of experience working in a related position.