Payroll Analyst

Title: Payroll Analyst (Varies) 
Company: Tampa Electric Company 
State and City: Florida - Tampa
Shift: 8 Hr. X 5 Days

POSITION CONCEPT
The Payroll Analyst I will ensure payroll is processed accurately and on time for multiple affiliates, remittances to Retirement plans and federal and state tax programs. Assist with the biweekly processing of pay, and monthly and annual responsibilities associated with a cyclical, end-to-end payroll process. Build and apply understanding of 16+ state jurisdiction’s Tax and labor regulations and legislation. Build understanding of SAP Payroll Modules. Works under general supervision, relies on experience, judgment, and analytical skills to plan and accomplish tasks and goals.

Advancement to a higher level is based on value added to the company through increased duties, responsibilities, and accomplishments. Advancement is not automatic, i.e. based solely on time in the job, but will be based on direct observation of the employee’s performance, accomplishments, qualifications, and the business and/or technical needs of the department.

PAYROLL ANALYST I

PRIMARY DUTIES AND RESPONSIBILITIES
1. Analyze and review transactions needed to properly and timely process payroll for various pay groups and companies. Maintain daily support activities for payroll including maintaining accurate employee information. 
2. Analyze and review adjustments needed for proper payment and labor distribution including computing, preparing, and auditing data for accurate journal entries.
3. Monitor and maintain time and pay records to ensure complete and accurate information is maintained.
4. Provide specialized support for payroll related operations including assistance to other employees throughout the company. 
5. Assist with, and may perform, special processing, including monthly and biweekly payments of employee deductions to appropriate third parties, preparing special reports as necessary, and perform ongoing reconciliation’s for checks and general ledger and make corrections if required. 

QUALIFICATIONS

Education 
Required: High School diploma or equivalent.

Preferred: Associate or Bachelor’s degree in a related field.

Licenses/Certifications 

Preferred: CPP (Certified Payroll Professional)

Experience
Required: 1 year of experience in payroll or related environment, Related experience consists of: payroll, accounting, bookkeeping, accounts payable, taxes, or advanced administrative duties with SAP time-entry experience. 

Preferred: Sound working knowledge of SAP Payroll Module. 

Knowledge/Skills/Abilities (KSA) 

Required: Working knowledge of Microsoft Application Products (Word, Excel). Must be able to meet deadlines, possess initiative and adapt to a fast-paced work environment, handling many tasks at once under minimal supervision. Must be able to apply fundamental payroll and tax regulations to business needs. Must be proficient in Microsoft applications. 

Preferred: Working knowledge of payroll tax filing requirements. Working knowledge of SAP time entry and payroll related concepts.

LEADERSHIP COMPETENCIES
• Champions Safety, Health and the Environment
• Takes Ownership and Acts with Integrity
• Drives Business Excellence for Customers
• Builds Collaborative Relationships
• Develops People and Teams
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

PAYROLL ANALYST II

The Payroll Analyst II will ensure payroll is processed accurately and on time for multiple affiliates, remittances to Retirement plans and federal and state tax programs. Assist with the biweekly processing of pay, and monthly and annual responsibilities associated with a cyclical, end-to-end payroll process. Build and apply understanding of 16+ state jurisdiction’s Tax and labor regulations and legislation. Applies understanding of SAP Payroll Modules. Maintain and document changes to corporate policies or contract issues related to payroll and communicate interpretations to others in the organization. Handles more complex issues and prepares more complex reports/tasks as needed. Interprets and performs fundamental payroll and functional system usage with minimal level guidance. May orient, train or audit work of other payroll analysts.

PRIMARY DUTIES AND RESPONSIBILITIES 

1. Performs duties of the Payroll Analyst I duties.
2. Independently perform special processing to include Monthly and biweekly payments of employee deductions to appropriate third parties, preparing special reports and performing ongoing reconciliations for checks and general ledger and make corrections if required. 
3. Support projects that arise due to business requirements or company initiatives (Union Negotiations, New Company, etc.). 
4. Independently troubleshoot and document minor system issues and enhancements. Coordinates and communicates resolution. 
5. Support year-end and year-start activities which consist of reconciliations, updates, testing, communications, and team coordination of tasks. Assist in budget and reforecast requests. 
6. Assist in testing and implementation of system upgrades and business requirements. Coordinate and troubleshoot testing requirements with IT and/or Payroll Analyst position.

QUALIFICATIONS

Education 

Required:High School diploma or equivalent.

Preferred:Bachelor’s Degree in Accounting, Business, HR or Related field.

Licenses/Certifications 
Preferred: CPP (Certified Payroll Professional)
Experience

Required:3 years of experience in payroll or a related environment. Related experience consists of payroll, accounting, bookkeeping, accounts payable, taxes, or advanced administrative duties with SAP time-entry experience. 
Preferred:Sound working knowledge of SAP Payroll Module. Payroll/HR system coordination experience.

Knowledge/Skills/Abilities (KSA) 

Required: Must be able to resolve non-routine situations by applying payroll regulations and understanding the impacts and risks based on business needs/requirements. Must be proficient in Microsoft applications. Must be able to apply fundamental payroll and tax regulations to business needs. 

Preferred: Working knowledge of payroll tax filing requirements.

LEADERSHIP COMPETENCIES
• Champions Safety, Health and the Environment
• Takes Ownership and Acts with Integrity
• Drives Business Excellence for Customers
• Builds Collaborative Relationships
• Develops People and Teams
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

PAYROLL ANALYST III

The Payroll Analyst III will ensure payroll is processed accurately and on time for multiple affiliates, remittances to Retirement plans and federal and state tax programs. Assist with the biweekly processing of pay, and monthly and annual responsibilities associated with a cyclical, end-to-end payroll process. Build and apply understanding of 16+ state jurisdiction’s Tax and labor regulations and legislation. Strong understanding of SAP Payroll Modules. Interprets and performs complex payroll and information system administration with a general level guidance. Handles many complex issues and prepares many complex reports as needed. Takes an active role in testing of system changes. Understands tax legislation and performs reconciliation and remittance to the proper federal and state authorities. Able to follow the flow of payroll information through the GL and process journal entries as necessary. May orient, train or audit work of other payroll analysts.

PRIMARY DUTIES AND RESPONSIBILITIES (In addition to previous level)
1. Performs duties of the Payroll Analyst I and II duties.
2. Serves as primary SAP system responsibilities including managing and executing payroll processing including in-bound and out-bound interfaces to ensure accurate and timely pay checks. Trouble shoots system problems discovered in the payroll processing to aid other payroll team members.
3. Responsible for annual reporting on financial publications, and other federal and state regulatory reporting. Furnish tax forms to employees and file with the IRS. 
4. Supports payroll projects initiatives and compliance. Works with IT analysts to test and implement resolutions, maintains system setups, enhancements, and configuration to meet changing policy and legislative requirements.
5. Participate or implement in the research, interpretation, implementation of payroll/tax compliance issues and recommend solutions to accounting issues as they arise. 

QUALIFICATIONS

Education 
Required: High School diploma or equivalent.

Preferred: Bachelor’s Degree in Accounting, Business, HR or Related field 

Licenses/Certifications 

Preferred: CPP (Certified Payroll Professional)
Experience
Required: 5 years of experience in payroll environment. Working knowledge of SAP Payroll Module. 

Preferred: Payroll/HR system coordination experience.

Knowledge/Skills/Abilities (KSA) 

Required:Must have extensive payroll knowledge to implement enhancement to the process while applying payroll regulations and understanding the impacts and risks based on business needs/requirements. Must be proficient in Microsoft applications. 

Preferred:Working knowledge of payroll tax filing requirements.

LEADERSHIP COMPETENCIES
• Champions Safety, Health and the Environment
• Takes Ownership and Acts with Integrity
• Drives Business Excellence for Customers
• Builds Collaborative Relationships
• Develops People and Teams
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment
#LI-SAC

TECO offers a competitive Benefits package

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more

STORM DUTY REQUIREMENTS....Please make sure to read below Responding to storms will be considered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.