Deputy Clerk-District Clerk

Salary: $33,157 annually

SUMMARY: The purpose of this position is to perform clerical duties related to court proceedings; civil and family law cases and tax instruments for the District Clerk's Office. This is accomplished by filing and indexing court cases and subsequent filings, Issuing processes, collecting funds; processing and filing bonds, maintaining precise court records.

ESSENTIAL JOB FUNCTIONS:

• Files district court cases; motions to reactive cases; all subsequent filings; new indictments; writs; bond forfeitures; other documents submitted in person and electronically; enters all necessary information into the computer software.
• Calculates and collects court costs; balances cash drawer daily; processes fines and fees associated with court hearings and probation;
• Scans all court orders and maintains electronic and paper court records.
• Indexes and performs all data entry pertaining to court case into case management software.
• Issues citations; precepts; subpoenas; capias; writs; court settings and other legal processes.
• Locates information in relation to cases filed as requested.
• Acts a receptionist; answers phones and provides customer service in the office and on the telephone to citizens, judges, attorneys and other interested parties regarding procedures, dates of filing of instruments and other information related to pending and disposed cases in a clear, concise and professional manner.
• Establishes and maintains effective working relationships with members of the legal profession and general public; processes copy requests as requested, if applicable, and charges fees accordingly.
• Files information and retrieves files upon request.
• Processes protective orders immediately; issues service; sends copies of Temporary Ex Parte Orders and Final Protective Orders to applicants, respondents, attorneys, police and Sheriff's Office, schools, employers and other entities; indexes protective order information directly into the Office of Court Administration database.
• Prepares all judgments for defendants sentenced to incarceration; reports confiscations to the State and reports completion of probation; processes juvenile cases and files.
• Processes passport applications; takes photos for passports; mails documents to main passport office.
• Prepares case dockets for court proceedings; maintains constant availability and assists in courtroom proceedings as needed; assists in Petit and Grand Jury selection and selection of Jury Commissioners; performs data entry and processes all documents related to court's actions; conducts swearing in of defendants; processes jury summons; generates jury lists for service and process jurors in court.
• Reports dispositions to the Texas Department of Public Safety on criminal cases.
• Performs other duties as requested by District Clerk.

SUPERVISORY/BUDGET RESPONSIBILITIES:

This position has no supervisory or budget responsibility.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of principles of record keeping, case files and records management; legal and law enforcement terminology; court processes and procedures; principles and protocols for management of official documents and court records.
• Knowledge of applicable State and Federal rules, codes and regulations and County policies and procedures.
• Ability to create legal, professional and technical correspondence; read legal documents and extract relevant information; plan, prioritize and carry out assignments with minimum supervision; demonstrate effective interpersonal relationships by assisting others in solving problems.
• Skills in explaining procedures and processes in a clear, concise and comprehensive manner to the public.
• Ability to prepare clear and comprehensive written and statistical reports; establishing and maintaining cooperative working relationships with attorneys, law enforcement agencies and co-workers.

• Ability to assess and prioritize multiple tasks, projects and demands.
• Intermediate to advanced proficiently level utilizing Microsoft Office applications including Excel; PowerPoint; Word and Outlook, and the ability to operate other standard office equipment, including telephones, calculators, fax machines, etc.
• Self-disciplined and self-motivated to work alone and with others.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent experience.

WORKING CONDITIONS:

Position is located in an office environment with little or no exposure to environmental conditions. Health and safety hazards are minimal. No protective equipment is required. Fine dexterity, sitting, and vision are constantly used. Occasionally, talking and walking are required.

CONDITIONS OF EMPLOYMENT:

• Must successfully complete a pre- employment drug screen.

• Must successfully complete a background investigation.