Assistant Treasurer for Budget and Contracts

4 weeks ago

Philadelphia, United States City of Philadelphia Full time
Job Description

Position Summary: 

The Assistant Treasurer for Budget and Contracts manages the CTO budget and contracting functions. Primary duties include managing department expenses within the approved budget, assisting the Budget Office and others in the Office of the Director of Finance with the preparation of CTO’s annual and quarterly budget reports, managing the contract conformance and amendment process, handling office procurement needs, and special project support as assigned.

The position requires working in close cooperation with CTO staff, other City Finance divisions, internal and external lawyers and legal departments, various external representatives from outside vendors, and other City department staff to successfully accomplish job responsibilities. Additional responsibilities will include, but are not limited to, various projects and tasks as assigned by senior Treasury personnel.

Essential Functions:

The Assistant Treasurer will perform these essential functions:

o Budget Review and Reporting: Manage CTO spending against the annual approved budget; review annual and quarterly budget reports for CTO as prepared by the Office of Director of Finance; respond to Budget Office inquiries.

o Performance Management: Track and monitor performance across key metrics, work with deputies to set strategic priorities, revisit those metrics regularly and evaluate progress against them.

o Purchasing: Handle purchasing, including the procurement of office supplies.

o Professional Services: Support CTO staff with the development of Requests for Proposals and other contract opportunities, advertise contract opportunities, manage the contract conformance and amendment process, track insurance certificates, and process related invoices.

Additionally, the Assistant Treasurer for Budget and Contracts will provide higher level administrative and operational support:

Represent CTO on cross-departmental projects as assigned. Attend weekly meetings with Finance Officers from across City government, inform CTO staff of relevant updates, process changes, or support requests. Update and maintain the CTO webpage and the City’s Investor website, ensuring the public has access to the latest financial reports and resources. Other duties as assigned.

The Assistant Treasurer will report to the City Treasurer’s Office Chief of Staff.

Competencies, Knowledge, Skills and Abilities:

Use professional judgment to ensure projects and initiatives are properly prioritized and supported. Must be able to communicate with internal and external stakeholders with professionalism. Uses resources effectively and efficiently.

Qualifications

Bachelor’s degree in any Business discipline or any equivalent combination of experience, education, and training. Two to four years of experience in professional office setting, with exposure to contract management, budgeting, and/or office administration.

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