Office Specialist II/III/IV

Found in: Lensa US P 2 C2 - 2 weeks ago

Burlington, United States CareerBuilder Full time

SUMMARY OF JOB RESPONSIBILITIES AND REQUIREMENTS
JOB TITLE:

Office Specialist II/III/IV
REQUISITION:

EVE0037
DEPARTMENT:

Maintenance
LOCATION:

Wolf Creek Burlington, KS
PAY RANGE:
Office Specialist II $28.11
Office Specialist III $29.90
Office Specialist IV - $33.22
POSITION SUMMARY:
This position handles multiple tasks and projects to provide office support to assigned departments.
PRIMARY DUTIES AND RESPONSIBILITIES:
Perform word processing on a variety of correspondence or reports and proofread and correct to ensure accuracy and content as required. This correspondence may also include confidential information such as Performance Appraisals, Payroll Change Authorizations, etc.
Compose short letters or memos which may also include designing or creating form letters and reports to aid in the volume of written correspondence.
Make and ensure travel arrangements are completed and confirmed to ensure all schedules are maintained.
Create and maintain files and files of original forms for compliance with departmental policy and for easy retrieval of all information.
Verify and process payroll related documents including, but not limited to, timesheets (including timesheet coordination), change forms, overtime approval sheets, etc.
Coordinate the departmental purchasing responsibility of obtaining the necessary supplies and equipment by placing orders, maintain tracking logs, and verification of all information on the invoices to ensure current and accurate records of all purchase order transactions.
Ensure that information is easily retrievable as required.
Interface with others to provide instruction or training in conducting information searches, use of department databases or company software applications, and provide information and data relevant to business operations as required.
Conduct research and compile information for monthly or quarterly reports (including budget), department projects, company task forces, and trending of performance indicators as required.
Perform procedure manual and technical manual updates.
Maintain meeting schedules, appointments, rooms, etc. as required.
Perform other duties as assigned by supervision/management.
Qualifications
EDUCATION AND EXPERIENCE REQUIREMENTS:
This position requires a high school diploma or GED equivalent and three years of previous office work experience.
The Office Specialist II requires 12 months experience as an Office Specialist I and demonstrated proficiency of all company standard office software components prior to promotion to this level; OR four years of previous office work experience and demonstrated proficiency of all company standard office software components.
The Office Specialist III requires 12 months experience as an Office Specialist II and demonstrated proficiency of all company standard office software components prior to promotion to this level; OR five years of previous office work experience and demonstrated proficiency of all company standard office software components.
The Office Specialist IV requires 24 months experience as an Office Specialist III and demonstrated proficiency of all company standard office software components (e.g., Microsoft Word, Excel, Schedule Plus, and PowerPoint) including database management and advanced software applications (e.g. Curator, Ideal, and Vprom); OR seven years of previous office work experience and demonstrated proficiency of company standard office software components such as those listed above.
Two years experience credit can be allowed for each completed year of college.
VISION:
This position requires the ability to pass vision requirements associated with Company physical.
NOISE:
This position requires the ability to work in a moderately noisy environment.
ADDITIONAL INFORMATION:
This position requires the ability to pass applicable skills/aptitude tests. Incumbents who have already taken and passed the EEI clerical aptitude test which was administered by the company until December 2011 will be grandfathered.
This position requires the ability to work independently (with minimal supervision) and display leadership potential.
This position requires a satisfactory work record including good attendance.
Disclaimer: The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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