Human Resources Assistant
4 weeks ago
- Successful completion of high school or equivalent educational background.
- Bilingual proficiency in English and Spanish is mandatory.
- One to two years of administrative experience, with a preference for HR-related roles.
- Proficiency in MS Office applications.
- Demonstrated strong organizational skills.
- High level of accuracy and attention to detail.
- Excellent verbal and written communication skills.
- Proficient in typing and computer applications.
- Ability to thrive in a fast-paced work environment.
- Possesses a friendly yet professional demeanor.
- Capable of handling sensitive and confidential information with discretion.
- Telephone Operations:
- Handle incoming calls for the company’s main business line and direct them to the appropriate departments.
- Maintenance of the NY employee call out line.
- Time and Attendance Record Maintenance:
- Collaborate with departmental supervisors to assist in the upkeep of accurate time and attendance records.
- Escalate any complex timecard discrepancies to the Payroll team.
- Provide comprehensive administrative assistance to all members of the HR team, encompassing various tasks and projects as needed.
- Support the management of employee accommodation and/or physical restrictions using an Excel spreadsheet.
- Provide support for non-exempt recruitment efforts (application review, interview coordination, etc.)
- Prepare and dispatch registered mail and FedEx shipments as required.
- Take charge of ordering and maintaining office supplies specific to the HR department.
- Regularly update and maintain electronic files for all employees.
- Oversee the maintenance of access card and employee ID photo databases.
- Update and maintain all NY employee signature cards.
- Prepare New Hire Welcome Packets, including handbooks, copies of forms, and relevant documents.
- Ensure the timely and accurate maintenance of HR bulletin boards.
- Manage and update HR forms, including making copies when necessary.
- Regularly update and maintain the Excel Spreadsheet of Locker Assignments.
- Assist in the preparation and execution of company events as required
Salary Range: $20 - $23/hr
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