Human Resources Assistant

4 weeks ago


Westbury, United States PL Developments Full time
JOB QUALIFICATIONS:

  • Successful completion of high school or equivalent educational background.
  • Bilingual proficiency in English and Spanish is mandatory.
  • One to two years of administrative experience, with a preference for HR-related roles.
  • Proficiency in MS Office applications.
  • Demonstrated strong organizational skills.
  • High level of accuracy and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficient in typing and computer applications.
  • Ability to thrive in a fast-paced work environment.
  • Possesses a friendly yet professional demeanor.
  • Capable of handling sensitive and confidential information with discretion.
POSITION RESPONSIBILITIES:
  • Telephone Operations:
    • Handle incoming calls for the company’s main business line and direct them to the appropriate departments.
    • Maintenance of the NY employee call out line.
  • Time and Attendance Record Maintenance:
    • Collaborate with departmental supervisors to assist in the upkeep of accurate time and attendance records.
    • Escalate any complex timecard discrepancies to the Payroll team.
  • Provide comprehensive administrative assistance to all members of the HR team, encompassing various tasks and projects as needed.
  • Support the management of employee accommodation and/or physical restrictions using an Excel spreadsheet.
  • Provide support for non-exempt recruitment efforts (application review, interview coordination, etc.)
  • Prepare and dispatch registered mail and FedEx shipments as required.
  • Take charge of ordering and maintaining office supplies specific to the HR department.
  • Regularly update and maintain electronic files for all employees.
  • Oversee the maintenance of access card and employee ID photo databases.
  • Update and maintain all NY employee signature cards.
  • Prepare New Hire Welcome Packets, including handbooks, copies of forms, and relevant documents.
  • Ensure the timely and accurate maintenance of HR bulletin boards.
  • Manage and update HR forms, including making copies when necessary.
  • Regularly update and maintain the Excel Spreadsheet of Locker Assignments.
  • Assist in the preparation and execution of company events as required


Salary Range: $20 - $23/hr

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