Clerk - District Office

3 weeks ago

Sauk Village, United States Community Consolidated Schools District 168 Full time
Position Type:
Secretarial/Clerical

Date Posted:
5/1/2024

Location:
CCSD 168 District Office

Date Available:
05/21/2024

Closing Date:
Until filled
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TITLE: CLERK - DISTRICT OFFICE

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Job Focus: This position will coordinate and oversee the Student Registration and

Enrollment process. The position requires in-depth knowledge of Skyward, including management of the Online Registration module.???

This position is key to data tracking for kindergarten registration, annual registration, state reporting, OOD placements, Title I services, and new family and student registration. This position welcomes families new to the district and facilitates a smooth entry for new students. This position works to maintain data integrity and timely reporting of required data to ISBE.?

Line of Supervision: Responsible to and evaluated by the Director of Technology

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Duties and Responsibilities:

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  1. Greets and directs visitors to the district office.
  1. Answers phones and screens incoming calls.
  1. Collaborates with all district schools regarding new student enrollment and annual registration.??
  1. Coordinates the preparation and dissemination of documents and communication regarding student enrollment and registration matters to?district and building administrators.?
  1. Coordinates and provides support to manage the district student information system (Skyward).??
  1. Ensures that district data is collected, housed, and reported to provide access and meet records and ISBE reporting requirements.??
  1. Supports reporting of district data to the Illinois State Board of Education (ISBE) SIS to ensure consistency of processes and data?accuracy?compliance.?
  1. Verifies transportation data in Skyward in collaboration with Business Office for Regular Education students and Special Education students.??
  1. Supports the set-up of the alert lists for all student transportation in collaboration with each school and the Business Office.?
  1. Manages and maintains the parent web portal and?assist parents with user access.?
  1. Works closely with the Director of Technology to ensure data accuracy prior to submission of State and Federal reports.?
  1. Supports the Director of Technology with "Start of Year", "End of Year", "Online Registration", and "Rollover" processes within Skyward.?
  1. Oversees the process to confirm all residency requirements are met by district families.??Reviews and processes required enrollment documents for families that are new to the district.?
  1. Provides support for building secretaries to ensure?accuracy regarding student enrollment data.?
  1. Oversees the planning, development, and monitoring of district registration forms.?
  1. Performs all other duties as assigned by Director of Technology,?Director of Special Education, Director of Instructional Services.?
  1. Performs such other duties as may be assigned by the Superintendent of Schools.
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Minimum Qualifications:?
  1. High School diploma
  1. Bilingual Preferred?
  1. High level of communication skills?
  1. Evidence of use of Microsoft 365 suite??
  1. Knowledge and experience using student information systems?
  1. Demonstrable aptitude for the work needed to perform including skills in working with databases and reporting tools?
  1. Shows evidence of collaborative interactions and the ability to work effectively as a team?
  1. Demonstrates effective leadership skills to implement the role and responsibilities of the position?

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TERMS OF EMPLOYMENT: Twelve months per year (245 days).

Salary and other benefits as established by the Board of Education.?

Revised March 2024

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