Human Resources Administrative Assistant

2 weeks ago

Jackson, United States Ross & Yerger Insurance, Inc. Full time
Major Duties and Responsibilities
  • Assist with new hire onboarding processing and preparation.
  • Create new hire personnel and benefit files.
  • Maintain and update human resources documents, such as organizational charts, phone directories, or departmental lists, etc.
  • Update the intranet website with the most current information.
  • Assist with the annual open enrollment and benefit election changes.
  • Assist Admin staff with clerical paperwork, administrative tasks, and phone back up, as needed.
  • Review and maintain weekly time reports for all employees in Paylocity.
  • Record PTO and Sick leave monthly for payroll purposes.
  • Maintain and monitor FMLA leave in conjunction with daily leave as indicated by timekeeping and processing FMLA forms.
  • Serve as the campaign coordinator for Refill Café/United Way and collect and maintain fair share forms annually.
  • Be familiar with all Mississippi Insurance Licensing requirements.
  • Apply for new resident and nonresident licenses.
  • Process renewals for resident and nonresident licenses.
  • Maintain copies of all resident and non-resident licenses current for each state. Keep up with all correspondence or changes to meet each state’s requirements.
  • Coordinate licensing courses for new applicants including the course, testing and application. Collect licensing manuals purchased by Ross & Yerger from employees after completion of courses.
  • Coordinate continuing education classes for licensed employees, process payment and maintain receipts for record keeping purposes.
  • Maintain the licensing inbox and respond to emails in a timely manner.
Requirements
  • Bachelor’s degree from an accredited university and at least one-year full time work experience.
  • Experience in a business-related setting.
  • Proficient in MS office (Word, Excel and Outlook) – advanced skills preferred.
  • Must be comfortable in an electronic environment with strong computer skills.
  • Excellent verbal and written communication skills.
  • Excellent people skills and ability to work well in a team environment.

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