Clerk - Special Education Department

3 weeks ago

Fall River, United States Fall River Public Schools Full time

The Superintendent of Schools announces the following position within the Fall River Public School System:

Position: Clerk - Special Education Department

Job Description: A Special Education Clerk is responsible for maintaining accurate and organized records for students receiving special education services, inputting and updating required data into the school's information system, maintaining accurate records to ensure compliance with timelines, and supporting Team Chairs and Supervisors in the daily matters related to special education services.

Required Qualifications:

  1. Successful secretarial experience within a public or private organization's management office or equivalent experience.
  2. Demonstrated experience with software applications (i.e. Microsoft Office, SIS, MUNIS, etc)
  3. Demonstrated ability to communicate effectively with others and to maintain confidentiality at all times.
  4. Demonstrated ability to prepare official correspondence, maintain filing system for records and files
  5. Ability to take initiative and work collaboratively with others within an educational office environment
  6. Ability to maintain any relevant forms needed by the department
Performance Responsibilities:
  1. Work with software applications including SIS, MUNIS, MS Office and Googledocs as necessary.
  2. Prepare student, staff, and school reports as required by federal and state agencies.
  3. Work collaboratively with personnel and support staff addressing any clerical needs of the office/department.
  4. Collect and maintain necessary data, including staff and student data, for the functionality of the office/department.
  5. Prepare correspondence and documents, as requested by supervisor
  6. Maintain accurate and organized special education files
  7. Maintain accurate tracking spreadsheets - share with team chairs and supervisors.
  8. Pull files for team chairs and special education staff and maintain an accurate access log
  9. File all returned paperwork within a timely manner
  10. Mail all documents in the parent's native language
  11. Run 30/45 day calendar for team chairs and supervisors before the start of the school year
  12. Run special education roster with annual review and re-evaluation dates for team chair and supervisors before the start of the school year, adding new students as needed
  13. Follow process for rejected or partially rejected IEPs and send information to DESE according to timelines
  14. Assist in the coordination of ESY as directed by Special Education Supervisors
  15. Process and complete all records requests from school, families, or outside agencies on behalf of families.
  16. Develop files for new & transfer-in students, scan active IEP, create a draft in SIS, notify appropriate staff.
  17. Contact sending school districts for additional records for new students as needed
  18. Accurately complete required fields in SIS information management system.
  19. Any other related clerical responsibilities deemed necessary by supervisor


The Superintendent of Schools reserves the right to waive a position qualification or determine that there is an acceptable alternative to that qualification. If the Superintendent intends to waive a qualification, such intent will be shared with the Fall River School Committee.

Reports To: Immediate Supervisor

Terms of Employment: Salary and benefits according to the Fall River Public Schools clerical contract.

2023-2024 Range starting at $32,758 to $37,282

Closing Date for Applications: Until filled

The Fall River Public Schools offers all programs, activities, and employment opportunities without regard to race, national origin, gender, gender identity, religion, sexual orientation, age and disability.

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