Office Manager

Office Manager

to support our Branch Manager and Service Sales Representatives in our Dallas , TX

office

Experience in office management and construction bookkeeping. Microsoft Office Suite, have a friendly and outgoing personality, and excellent attention to detail The candidate will also be responsible for managing and processing paperwork in an SAP application. SAP experience is not required, but it is preferred

Office Manager Summary:

Comply with new hire process: application, identification, drug test etc

Ensure that new hire forms are complete and maintain a copy of employee files

Process Employee changes (Payroll, Address change, Termination, etc)

Maintain Vacation request calendars and run quarterly vacation reports

Run Monthly over/under hours report on employees

Weekly Payroll – Enter hours and ensure accuracy

Run regular reports including: Jobs Order Exception Report and Purchase Order

Work with Corporate to reconcile outstanding Accounts Payables

Audit and enter employee expense reports weekly

Ensure that office expenses are paid

Inventories office supplies and orders office supplies

Support for Sales Representatives:

Prepare Sales proposals

Enter quotations /run reports for Sales Reps at month end

Review daily sales reports

Run month end “Sheeted Sales” for Sales Reps

Provide support for sales reps as needed

Support for Branch/Operations Manager:

Run weekly Regional performance report and review for errors

Prepare Job Reports for Operations Manager including: Backlog, Performance, Job Tracking – Labor Hour, Profitability Analysis

Review collection Reports and make collection calls

Candidate Requirements:

Excellent communication, follow up, and interpersonal skills

Experience running reports & entering weekly payroll

Able to work independently

Organizational and data entry skills with attention to detail

Superb time management skills

Ability to handle multiple tasks with efficiency and accuracy

Working knowledge of MS Word, Excel; PowerPoint, and the Internet

SAP Experience a Plus

SPENCER REED GROUPIS AN EQUAL OPPORTUNITY EMPLOYER

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