Accounts Payable Specialist

2 weeks ago

Exton, United States Frontage Full time

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled “Explore your accessibility options”. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Accounts Payable Specialist

Full Time

Exton, PA, US 26 days ago

Requisition ID: 1399 Division/Department: Finance Reports to: Assistant Controller Full-time Location: Exton PA Job Summary The Accounts Payable Specialist provides key support for the company’s AP function, acting as a subject matter expert in all areas related to AP function. This position ensures the timely and proper payment of all invoices while enforcing the company policies and confirming that proper procedures are followed, while working closely with internal functions and departments in making sure that controls are in place so no improper payments are made. This position is expected to key-in a high volume of invoices, process check requests, electronic transfers, and assuring the accuracy and quality of work. Receives, sorts, and timely reviews incoming invoices. Codes invoices with correct general ledger account and double-check Purchase Order General Ledger account to ensure financial accuracies. Initiate resolution of problems and follow up on discrepancies between invoices and purchase orders. Research and timely resolve invoice discrepancies and issues. Obtains proper approvals for payments according to company policies. Prepare and process electronic transfers and payments. Prepare and perform check runs. Maintain vendor files and records. Correspond with vendors and respond to inquiries. Reconcile vendor statements, research, and address discrepancies. Assist with 1099’s. Assist with month-end closing. Provide supporting documentation for audits. Support in building a positive team environment within the Finance Department. Work with team members to ensure accurate and timely completion of assigned responsibilities.

Minimum Job Requirements & Qualifications Minimum 2 years of experience processing payables Educational/Training Requirement: Associate degree in Accounting or Business Administration Experience

,

Knowledge, Skills, and Abilities (KSAs): Strong attention to detail required. Ability to demonstrate strong communication and organizational skills. Must be proficient in Microsoft Office Excel, Word, and Outlook. Exposure to NetSuite software is a plus. Ability to multi-task and work in a growing team environment Licenses/Certifications

(if applicable)

: N/A Travel Requirements

N/A Americans with Disabilities Act

(ADA) PHYSICAL DEMANDS and work environment CHECKLIST PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. These may include lifting, pushing, climbing, degree of eyestrain, sitting for extended periods of time, prolonged standing, etc. Frequency refers to the amount of time one is engaged in the activity; please estimate time by checking the appropriate boxes. Physical Demands Physical Demand None Rarely Occasionally Frequently Constantly Weight Standing Walking Lifting Carrying Pushing Pulling Climbing or balancing Stooping, kneeling, crouching or crawling Reaching with hands/arms Using hands to finger, handle, grasp or feel Talking Hearing Tasting or smelling Repetitive motions * Note : Any special physical demands should be clearly communicated to any applicants applying for this job and all employees occupying this job. Does this job have any special vision requirements? Check all that apply. Close vision (clear vision at 20 inches or less) Distance vision (clear vision at 20 feet or more) Color vision (ability to identify and distinguish colors) Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) Depth perception (three-dimensional vision, ability to judge distances and spatial relationships) Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) No special vision requirements WORK ENVIRONMENT Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Describe in the box below: If a job is required to work or irregular hours (overnight, weekends, overtime, etc.); Any hazardous or unusual conditions associated with the physical environment this job works in (outside, in inclement weather, exposure to toxic materials, etc.); Other unusual working conditions like extreme deadlines, pace of work, noise, etc.; and, How often or for how long someone in this job is exposed to these conditions.

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