Accounting Specialist, Soil, Plant and Pest Center
3 weeks ago
Accounting Specialist
Soil, Plant & Pest Center
Nashville, TN
MRO4
Duties/Responsibilities:
The UT Soil, Plant, & Pest Center Accounting Specialist is directly responsible to the Laboratory Director. This is a 40 hour per week, in person position. This position is in the front office of the Soil, Plant & Pest Center which process soil, forages, plants, and insects from around the state. Duties include:
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Answering phones, greet in person clients, assist in filling out forms and receiving payment.
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Assist in reporting, helping clients find reports, and sending reports out.
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Contact clients with sample but no payment, missing payment, or partial payment.
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Assist county extension offices in needs they may have from the lab. (i.e. getting soil boxes, finding reports, etc..).
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Assist in receiving samples, receipting, data entry into STRUT program or Excel for sample information and results, reporting samples by email and US mail.
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Enter sample and payment information into multiple laboratory reporting systems.
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Daily deposits and monthly invoices: Prepare daily cash, check, and credit card deposits. Account for petty cash. Fill out appropriate auditing forms for deposits. Report deposits to Bursar's office.
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Prepare monthly invoices for billed clients, email or mail them, keep track of payments, remaining or outstanding balances. Perform IRIS transfers for UT System clients. Verify monthly credit card deposits.
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Reconcile deposits, procurements card, and department ledgers monthly.
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Prepare audit spreadsheet during the month for end of month reporting. Verify all samples that month have a payment, are billed, or have a reason for no payment.
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Miscellaneous office tasks in support of the unit: as assigned by lab director.
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