Superior Court Judicial Assistant

SUPERIOR COURT OF THE STATE OF WASHINGTON OKANOGAN COUNTY POSITION DESCRIPTION * SUPERIOR COURT JUDICIAL ASSISTANT * DEPARTMENT: Superior Court RESPONSIBLE TO: Superior Court Judge (Presiding) IMMEDIATE SUPERVISOR: Superior Court Administrator STATUS: Salaried - Non-Union, Non-Exempt PAY GRADE: 18 JOB OBJECTIVE/SUMMARY This is a professional level position providing varied judicial assistance for the Superior Court. This description applies to four distinct, defined job responsibilities currently existing within the Okanogan County Superior Court, namely Bailiff, Court Facilitator, Court Programmer/Scheduler and Jury Manager/Coordinator. The Judicial Assistant is sufficiently cross-trained and expected to perform, with a high level of competence, the duties of each of the four functions. The Judicial Assistant will have one of the primary duties outlined below, but is expected to be able to take responsibility for any of the four functions as assigned. The Judicial Assistant position is supervised in day-to-day operations of the court by the Presiding Judge. The Superior Court Administrator will address personnel issues (including performance evaluations), vacation and other court policy matters as may be delegated by the Presiding Judge. The Judicial Assistant is expected to function as part of a supportive team and is required to cross train and rotate regularly as established by the Superior Court Administrator or Superior Court Judges. DUTIES OF BAILIFF POSITION Scope of Responsibility: Under general guidance of the Superior Court Judge or Administrator, the Judicial Assistant assigned to this position performs a wide variety of highly responsible, independent and varied clerical and technical duties. This position requires independence, judgment, and initiative in determining office needs, in prioritizing and organizing work, and in determining the appropriate action to be taken. Essential Job Functions 1. Serves as the primary and initial contact to ensure the safety, security, and order of the public and court staff during court proceedings. 2. Maintains order, decorum and judicial process in the courtroom. 3. Must be prepared and able to directly intervene to prevent disorder and violence. May be required to use physical force or control devices such as a Taser. 4. Assembles all parties necessary for each matter heard by the court. 5. Assists and directs visitors to courtrooms, telephones and restrooms; aids the pubic in emergency situations; and answers questions regarding courtroom procedures. 6. Serves as a member of the Courthouse Security Committee responsible for the review, recommendation and establishment of security procedures. JURY MANAGEMENT 1. Coordinates the overall juror process from orientation to dismissal. This includes attendance taking and juror orientation. 2. Reviews and processes postponements, excusals and transfer requests for jurors in compliance with state statues, rules, policies and procedures. 3. Provides for the comfort and security of the jurors. This may include safety, meals, and other accommodations. 4. Monitors the submission, changing, assembling, distribution and whereabouts of jury instruction during the trial as well as during jury deliberations. ADMINISTRATIVE MANAGEMENT 1. Transcribes and creates legal documents, court opinions and court orders. 2. Creates and organizes standard forms for use of the public and attorneys in many areas of law and procedures. 3. Maintains administrative files and records. 4. Obtains, locates and organizes d