Facility/Occupancy Planner

3 weeks ago

Indianapolis, United States Eli Lilly Full time

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.

Overview:

This position is part of the Facilities Management and Services (FM&S) organization and is responsible for building relationships/partnerships with key stakeholders and customer groups housed within Indianapolis based facilities. The Facility/Occupancy Planner will serve as one of the primary contacts or tenant representatives for building occupants within our research and development laboratory spaces. The Facility/Occupancy Planner will balance the needs of the occupants with the strategic and tactical plans of Facilities Management. The Facility/Occupancy Planner will represent the voice of the customer in local and corporate-wide projects for any FM&S local and major funded capital projects, including major capital projects executed by Global Facilities Delivery (GFD).

Key Objectives/Deliverables:

  • Establish links with customer and key stakeholder counterparts.
  • Serve as liaison to the building occupants and act as a conduit into the Facility Management Organization for our research and development lab areas.
  • Translate business issues, strategic objectives, and end-user requirements into effective facility/work environment responses.
  • Understand customers' mission, vision, and business drivers to influence asset reinvestment strategies.
  • Establish and maintain on-going communication with Strategic Facility Planning, Global Real Estate, Administrative, Discovery, Development, Manufacturing Facility Planners, and Global Facilities Delivery (GFD).
  • Establish and maintain key relationships with corporate support groups including Health, Safety and Environmental (HSE), Fire, Safety and Security.
Occupancy Management:
  • Organize customer information on headcount projections, organizational structure, and facilities requirements. Use created summaries to communicate needs with Facilities and customer Component Leadership.
  • Update and maintain facilities management database for occupancy reporting and space allocations.
  • Gather and analyze work environment related data and translate that information into 0-3-year occupancy plans to support the Site Master Planning Process.
  • Drive facility occupancy rates consistent with Integrated Workplace (IWP) Standards.
Project Management:
  • Establish plans and prioritize capital projects according to business objectives.
  • Establish scope and project profiles as necessary.
  • Facilitate coordination of major project capital planning - provide input during design process to ensure adherence to corporate standards with regards to workstations, offices, labs, meeting space, amenities, as well as direct occupancy facilities via leveraged resources.
  • Serve as representative of facilities "owned and operated" by the FM&S CBRE partnership. Engage and leverage appropriate project implementation resources whether internal or external.
Manage relationships with leveraged resources:
  • Lead interactions with FM partners on capital and expense projects within FM&S facilities. Provide input on the selection of contract A/E firms utilized to provide options/solutions for various facility planning needs.
  • Review and approve capital and expense plans which are monitored on a monthly basis.
  • Ensure funding and appropriate contractual information is provided to contract resources for work performed for FM&S.
  • Provide Fiori invoice and Ariba PO approvals & Lilly PM oversight on FM&S Capital Projects. Provide Lilly PM responsibilities on customer funded capital projects lead by FM&s contract partners.
  • Oversee contract designers on workload prioritization. Mentor on Lilly FM&S standards, specifications, business processes and guidelines.
  • Direct and provide oversite for customer relocation projects.
Communications:
  • Serve as information resource regarding various facilities and infrastructure activities that occur at Indianapolis campuses during site redevelopment.
  • Communicate to site/component leadership as well as general site population regarding pertinent project information that may impact daily activities.
  • Participate in FM&S site master planning processes.
  • Network with Corporate counterparts to maintain appropriate focus on facilities needs and issues as they relate to the customer group.
  • Provide FM&S communications content and data analysis support for Lilly executives.
Basic Qualifications:
  • Bachelor's degree required.
  • Experience in facility/occupancy planning preferred; relevant work experience will be considered.
  • Experience and knowledge supporting laboratory spaces and equipment.
  • Must be able to speak, read and write English to a level to communicate technical and business information effectively.
  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this role.
Additional Skills/Preferences:
  • Demonstrated ability to effectively communicate with senior leadership (ability to create and present reports, set up and facilitate meetings, etc.)
  • Excellent analytical skills and demonstrated ability to analyze data and summarize results.
  • Demonstrated proficiency Microsoft Office products.
  • Demonstrated ability to build collaborative relationships between internal and external functional groups with competing and changing priorities and with limited direct authority.
  • Must possess strong interpersonal skills, be relentless in the drive for results and be willing to advocate positions with limited support.
  • Ability to work either independently or with groups with minimal direction.
  • Experience in multi-project and multi-customer environments is highly valued.
Additional Information:
  • Shift: Monday - Friday, normal business hours.
  • This position will be classified as a Lilly@Work Flexible role and sit in an Integrated Workplace (IWP) environment in a mobile position and may not have a dedicated office or cubicle. Onsite presence is required the majority of the time. Candidate must be comfortable working in this type of flexible environment. Some travel may be required for training, seminars, conferences and visiting other Lilly sites for conducting business.


Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively "Lilly") are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women's Network, Working and Living with Disabilities. Learn more about all of our groups.

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