Clerk Pool

PLEASE UPLOAD HS DIPLOMA/GED

REQUIRED

• High School Diploma or General Equivalency Diploma (GED) in English.
• Two (2) year of related experience required;
• Ability to operate personal computer and software to develop spreadsheets, data bases, and do word processing;
• Ability to use standard office equipment.

DUTIES AND RESPONSIBILITIES:

Greets all visitors in a friendly manner and assists them with their needs and answers telephone, takes accurate and reliable messages, routes them to appropriate staff and schedule appointment as requested. Assists with collection and organization of information about individuals through records, previous schools, transfer grades, tests, interviews and professional sources;
Assists with processing student transfers to/from another school; completes family data information with proof of address; registers new students, issues computer number and assists in issuing permits and excuses to students (campuses only).
Accurately writes, types, or enters information into computer to prepare correspondence or documents; copies information from one record to another. Makes copies of correspondence, records or other documents and printed materials; verifies legibility; type's labels and reports, files correspondence; records and documents; maintains records and files as assigned.
Retrieves records as needed; extracts files and/or information as authorized, keeps record of material removed, and ensures that documents are returned to file in proper order. Searches for information contained in files; inserts additional data in file records; keeps files current; or removes files upon request/authorization. Complies with all record management procedures; transfers files to warehouse at end of each fiscal year. Fills official requests such as public information requests according to Public Information Act and Board Policy. Stamps, sorts and distributes incoming mail; prepares outgoing mail, addresses envelopes or packages. Maintains inventory of departmental forms and supplies. Proofreads records, forms and reports; counts, weighs, or measures material. Prepares material for distribution to staff members as instructed by Supervisor; prepares materials to be distributed with ample time. Accurately prepares/types necessary reports and/or forms as required by the Principal or Administrator and submits them on time. Verifies records and requests official documents; Assists with obtaining instructional materials and other resources. Recognizes errors or deficiencies in source documents and takes steps to have them corrected. Prepares and files reports of accidents and injuries at establishment. Computes amounts and checks totals on report forms or bills. Prepares tapes for cataloging in library by typing labels, ensuring that all information is correct and accurate. Strives continually to promote the safety, health and comfort of students and employees in the performance of duties. Demonstrates ability to work well with students, co-workers, and administration in a positive productive manner.
Adheres to District policies and guidelines. Follows established safety procedures and techniques to perform job duties.
Maintains confidentiality. Maintains a high level of ethical behavior as is expected of all district employees. Attends and participates in campus and departments meetings on time as requested/required. Performs any other duties as assigned by the Supervisor/Director.

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