Administrative Receptionist at Dynamic Investment Firm in Midtown
3 weeks ago
Our client, a highly reputable investment firm located in Midtown West, is looking to hire an Admin / Receptionist for their NYC office. This role will represent the firm at the front desk and assist throughout the office. The ideal candidate will have at least 1-2 plus years of applicable experience. The successful candidate will be proactive, resourceful and an excellent communicator. This is a fantastic opportunity to assist a dynamic firm This role is in the office, 5x a week.
REPONSIBILITES:
- Managing the main phone line and screens calls
- Arranging meetings by: managing the corporate calendars and setting-up meeting invitations; clearing guests with building security; receiving and directing visitors to appropriate conference rooms; making specific arrangements for meetings (such as ordering breakfast and/or lunch, setting up A/V when needed, etc.)
- Coordinating travel arrangements when necessary, including cars service and/or hotel for guests
- Assisting Office Manager in daily office operations
- Coordinating building services
- Coordinating office reservations and supply inventory
- Signing for and distributing mail, print stamps and managing the postage account
- Sending weekly interoffice package to headquarters
- Operating a variety of office equipment including copier/printer, postage weight machine and binding machine
- Maintaining order at printer stations daily including discarding cover sheets, distributing print jobs and incoming faxes
- Ordering business cards for New York office employees
- Organizing office celebrations
- Purchasing gifts on behalf of the company
- Taking Inventory and ordering office supplies including beverages and snacks
- Coordinating and communicating with cleaning staff to include: printing daily conference room calendar schedule and verbally communicating updates; working together on inventory processes to keep supplies stocked
- Helping to manage the pantry and meeting set up
- Preparing routine accounting reports on a weekly and monthly basis including: Petty cash report and monthly debit card statement; preparing and submitting vendor services invoices for approval
- Performing miscellaneous job-related duties as assigned
REQUIREMENTS:
- Independent, organized individual with great attention to detail
- Must be extremely reliable and have a positive attitude
- Is approachable and responsive to all employee requests
- Possesses the ability to prioritize a variety of challenges and responsibilities
- Communicates effectively both orally and in writing
- Is flexible, teachable, adaptable, and exhibits excellent interpersonal skills
- Possesses the ability to work well with all levels of management and guests
- Possesses the ability to follow written/verbal instructions
- Must exhibit good judgment
- Must work well both independently and in a team
- Is able to focus in a fast-paced open area
- Has strong computer and research skills
- College degree and 1-2 years of experience managing a reception desk or related role
SALARY:
$60-$65K + Paid OT + FULLY paid Benefits from day 1 + Discretionary Bonus Opportunity + 401K/contribution + Great PTO
HOURS:
8:30/9am-5:30/6pm (DOE) + flexibility if needed
#IND1
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