Receptionist

California Dairies, Inc. is the leading dairy processing cooperative in California. As a farmer-owned cooperative, we operate several processing facilities located throughout California. CDI employees are highly valued and are provided with competitive benefits packages and career growth plans.

We offer a generous total rewards package that includes:

• Hourly Wage - $19.31 - $26.56
• Family medical/dental/vision
• Retirement plans
• Paid holidays
• Paid vacation
• Tuition reimbursement
• Incentive Programs

Job Summary

The Receptionist will work under limited supervision, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Does not require instructions for routine assignments; requires some general instructions for new or special assignments. Perform administrative work as directed. Adapts existing work methods to different situations and maintains a neat and professional reception area.

Essential Functions

• Answer phone calls and direct calls to appropriate parties or take messages.
• Open, sort, and distribute incoming correspondence, including faxes, mail, and email.
• Greets and directs visitors to the company in a professional, friendly, and hospitable manner.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, including logistical arrangements (meals, refreshments, layout, etc.) for meeting and gatherings of all sorts.
• Assist in the coordination of special events and monthly events.
• Monitor and keep inventory of office supplies.
• File and retrieve corporate documents, records, and reports.
• Provides backup to the Administrative Assistant duties and performs administrative work as directed.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Maintains a neat a professional area.
• Follow all safety and working rules.
• Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees in accordance with the company policies and working rules while ensuring a harmonious and conducive work environment.
• Maintain a positive attitude and contribute towards a quality environment.
• Excellent regular full time attendance in support of company objectives.
• Use initiative and judgment in making decisions, keeping with California Dairies Inc. best interests.
• Perform other duties as assigned by management.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or equivalent and typically a minimum of two plus years of progressively more responsible office/clerical/receptionist/administrative experience.
• Excellent verbal and written skills required.
• Basic computational skills required.
• Simple math reasoning required.
• Proficient in using various PC-based software packages including Microsoft Word, Excel or similar work processing/spreadsheet software.

Language Skills

Must be proficient/fluent in written and spoken English.

Reasoning Ability

Must have the ability to apply common sense understanding to carry out instructions given in written, oral, or diagram form. Must have the ability to discern when issues may require input from levels of authority within the corporation. Ability to use discretion and handle sensitive/confidential information.

Certificates, Licenses, Registrations

N/A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting/Standing/Walking: Office personnel spend about 75% of their workday sitting at their desk while performing computer or manual accounting and other clerical duties. They walk short distances to retrieve and replace files, to photocopy or fax documents, and to interact with other office personnel. Office personnel may occasionally walk on uneven surfaces.

Lifting/Carrying: Office personnel rarely carry items weighing over 15 to 20 lbs during the course of a workday. Most items would be files or documents weighing less than 10 lbs, and most would be carried short distances. They are directed to seek assistance for heavier items such as a full box of photocopy paper.

Pushing/Pulling: Office personnel may occasionally push or pull files, stacks of documents, or boxes of documents, which may be in files or on shelves at any height during the course of a workday. They are directed to seek assistance for anything heavy.

Squatting/Kneeling/Bending/Stooping: Office personnel frequently squat or kneel to retrieve and replace files and documents in file drawers or on lower shelves during the course of each workday.

Twisting/Turning: Office personnel extensively twist, turn and move their head, neck, shoulders, arms and hands at various angles performing heavy computer input, and comparing information from their computer monitor with paper documents. While standing or sitting at their workstation, they occasionally twist or turn to retrieve or replace something form an area beside their workstation.

Climbing/Balancing: Office personnel may need to walk up and down stairs several times throughout a day. Office personnel may occasionally walk on uneven surfaces.

Reaching: Office personnel may reach overhead to retrieve or replace files or documents on high shelves.

Grasping/Manipulating: Office personnel need full range of motion in both hands for heavy computer input and for using other office equipment including calculators, keyboards, fax machines as well as for sorting through and organizing large stacks of documents.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works at a desk in well lighted and air-conditioned lobby with moderate noise level. Work requires a significant amount of sitting, some walking and standing relative to interaction with others. Excellent listening and speaking ability to respond correctly to visitors, vendors, employees, etc. Ability for perform multiple tasks at the same time. Lifting and or force requirements are negligible. Requires clear vision (correctable).

ADA/FEHA

The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO

The Company is an equal employment opportunity employer.

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