Document Administration Specialist

2 weeks ago

Houston Texas, Houston, TX, United States Plains Full time

Job Type:

Regular

Plains All American is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key crude oil and NGL producing basins and transportation corridors and at major market hubs in the United States and Canada. On average, Plains handles more than 6 million barrels per day of crude oil and NGL in its Transportation segment. The company is headquartered in Houston, Texas.

We are looking for highly-motivated individuals who enjoy working as part of a team in a dynamic and entrepreneurial work environment.

The selected candidate will be eligible for company benefits including Medical/Dental/Vision, vacation time off, and flex days. Additionally, this position comes with the option of a hybrid work schedule, combining working in our Houston office with working remotely.

Essential Functions/Responsibilities:

  • Assist in the monitoring of payments, obligations and expiration of lease and term rights-of-way and other land documents (“Lease Documents”).

  • Generate reports from the Land Records Database System, including Property Status Reports, Trigger Reports, Payment Reports and Audit Reports.

  • Maintain various project status spreadsheets and reports.

  • Assist with annual Lease Document budget forecast preparation.

  • Assist with land records special projects as requested.

  • Secure approvals from appropriate Field Operations personnel to determine if leases should be renewed, and if renewed, at what rate of payment.

  • Where required, responsible for notification to landowner of Company’s intention to renew, amend, terminate or cancel Lease Document.

  • When renewal is required, prepare appropriate lease documentation, including leases, licenses, amendments, permits, applications etc. Engage directly with landowners and governmental agencies as necessary.

  • Review and analyze new Lease Documents and prepare land records data sheet.

  • Ability to plot legal descriptions in Lease Documents, inclusive of metes and bounds, for accurate data entry into Land Records Database System.

  • Data entry of new Lease Documents into the Land Records Database System.

  • Assist in the review, input, barcoding, scanning and indexing of Land Record Documents to Documentum and Input-Accel application.

  • Maintain, organize and file all Lease Documents in the Land Records file room.

  • Ability to review physical files to confirm the accuracy of the information represented in Land Records Database System.

  • Respond to inquiries and provide information to Land Operations and other departments throughout the Company.

  • Work with landowners to obtain proper chain-of-title evidence when land is conveyed or heirship is involved.

  • Research surface ownership using online county clerk, assessor and recorder databases.

  • Submit Lease Documents to county clerks for recording.

  • Assist with the mass mail-outs using U.S. Express Mail and FedEx. Assist with the daily FedEx mailings when needed.

  • Prepare check requests, as needed.

  • General office duties as assigned.

Requirements:

  • Oil and gas land records experience, including experience with mapping software, particularly ArcGIS and Google Earth preferred.

  • Attention to detail is imperative and will be a key component.

  • Able to perform detailed work with speed and accuracy.

  • Excellent interpersonal and communication skills. Ability to effectively communicate orally and in writing with all levels within the organization as well as external contacts.

  • Able to organize and prioritize a diverse and heavy workload consisting of many detailed, separate procedures and deadlines.

  • Thorough and detailed worker with excellent organizational skills and judgment.

  • Self-starter who is eager to learn.

  • Team player and responsible individual who takes initiative/ownership in all areas of work.

  • Highly flexible and able to multitask and adapt to changing protocol and responsibilities as is necessary.

  • Ability to meet deadlines, occasionally work overtime upon short notice.

  • Associate’s Degree or higher preferred, but not required.

  • Proficiency in Microsoft Word/Excel/PowerPoint/Access.

  • Cleared criminal history (background) and satisfactory reference checks

  • Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing.

#Plains

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders and we also respect our employees need for personal and family time, which is reflected in our benefits program.

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process. Learn more.

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